Main duties and responsibilities:
Under the direction of the Headteacher, the post holder manages the workload of the office
Responsible for all of the activities of the school office on behalf of the headteacher working with and managing constantly conflicting priorities and deadlines
Receive attendance calls from parents/carers
Retrieve answerphone messages and pass onto relevant staff as appropriate
Create and maintain a process to produce daily registration sheets in preparation for a Fire Drill
Safely admit staff, pupils and visitors into the building in accordance with Health and Safety and Safeguarding policies
Organise and send out letters for pupil meetings
Produce documentation and minutes in relation to pupil and staff meetings
Provide administrative support to SLT as required including updating the school diary on a daily basis
Monitor the school's Admin email account, passing on all messages to relevant staff in a timely and effective way
Collect and sign for all deliveries
Prepare all pupil packs for Academic Review Day
Create new pupil admission packs with information provided by the local authority
Creation and maintenance of accurate and confidential records
Arrange all new pupil interviews and monitor any non-attendance
Liaise with mainstream school to collect pupil files for all new starters
Upload all new pupil information onto Arbor, including permanent exclusion letters
Establish an effective organisation system for pupil files, including new files for all new pupils
Forward all pupil files to relevant onwards provision
Archive all Year 11 pupil files in the appropriate way
Organise for collection and disposal of all white waste
Be the first point of contact for visitors and external professionals and ensure they receive a professional welcome
Maintaining professional boundaries at all times and observing / upholding the values and ethos of the Federation whilst contributing to the overall vision of the organization
Manage and submit the whole school census
To complete any additional administrative duties not included within this list as required by the Head of School/Headteacher
Person Specification
Excellent interpersonal skills including telephone and face to face
Experience of working in an administrative role within a school
Knowledge and experience of Arbor and willingness to undertake additional training as
Experience and confidence in using ICT to support the
Perseverance in making contact with hard to engage parents /
Good organisational skills and ability to work to
Pro-active approach to team-work
Sound understanding of confidentiality and safeguarding
Ability to speak with confidence and accuracy, using accurate sentence structures and vocabulary
Ability to choose the right kind of vocabulary for the situation in hand without a great deal of hesitation
Ability to tailor your approach to each conversation to be appropriate to the customer, responding clearly with fine shades of meaning, even in complex situations
General:
The scope of this profile reflects the needs of the Trust at the present time; it is not intended to be a fully inclusive or exhaustive list. The post holder may therefore be expected to work flexibly and perform such other duties other than those given in the job description.
The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed. The profile will be subject to continuous review as the needs and requirements of the Trust change over time.
APPLICATION REQUIREMENTS FOR VERITAS EDUCATION
All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy
Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained
You must have legal right to work in the UK
You must be willing to attend a registration interviewVeritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these.
Disclaimer
'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community