Project Support Specialist
The Project Support Specialist plays a vital role in assisting project teams to achieve their goals efficiently. They collaborate with project managers, team members, and stakeholders to ensure smooth project execution and timely delivery.
Physical Requirements:
Role may require physical use of ladders and stairway use at Power Generations sites, climbing and accessing hard to reach locations as needed.
Responsibilities
Documentation and Coordination:
* Maintain project documentation, including schedules, meeting minutes, and progress reports.
* Coordinate meetings, track action items, follow up on deadlines, and provide responses for customer updates.
* Manage documentation storage process, upload project intake forms and proposal forms.
* Assist in developing project proposals and acquiring deliverable estimates from vendors.
* Support project file consolidation efforts.
Resource Management:
* Assist in resource allocation, ensuring the right people are assigned to tasks.
* Monitor resource availability and resolve conflicts.
Risk Management:
* Identify project risks, assess their impact, and propose mitigation strategies.
* Work closely with the project manager to minimize risks.
Communication:
* Facilitate communication among team members, stakeholders, and external partners.
* Ensure everyone is informed about project updates and changes.
* Participate in project update meetings with customers and vendors as required.
Quality Assurance:
* Review project deliverables for quality and adherence to standards.
* Address any discrepancies promptly.
Budget Tracking:
* Assist in tracking project expenses, process/approve invoices, capturing accruals, maintaining budget records, and ensuring financial compliance.
Qualifications
Education:
Bachelor’s degree in business administration, project management, or a related field.
Experience:
10 yrs. of prior experience in project coordination or support roles preferred.
Experience with Power Generation or Power Delivery Projects are a plus.
Skills:
* Excellent organizational skills
* Ability to work at a high pace with large workloads
* Strong attention to detail
* Effective written and verbal communication
* Proficient in computer applications (e.g., Microsoft Word, Excel, SharePoint, PDF)
* Proficiency in project management tools (e.g., Microsoft Project, Microsoft List, One Note)
* Ability to multitask and prioritize responsibilities
Attending onsite meetings may be needed on a periodic basis.
Travel may be required up to 50% of the time.