Location: Head Office
Department: Wholesale
Reports To: Head of Merchandising & Buying
Role Overview
An exciting opportunity has arisen to join our Head Office team; we’re looking for an experienced and proactive Senior Buying Admin Assistant to support our Buyer and wider Buying & Merchandising team across all categories. This role is ideal for someone who already has a strong grounding in the buying function and is confident in the day-to-day processes that support successful product delivery, trading, and range development.
You will play a key role in ensuring the smooth running of the buying function, taking ownership of core admin responsibilities while supporting the Buyer with reporting, supplier communication, and range administration.
Key Responsibilities:
* Provide comprehensive day-to-day administrative support to the Buyer and wider B&M team
* Confidently raise, manage, and maintain purchase orders, owning all related product and PO data to ensure system accuracy and adherence to critical path deadlines
* Liaise directly with suppliers to track orders, manage delivery updates, and resolve queries
* Work closely with internal departments including Merchandising, Design, Marketing, and Production to support the buying process end to end
* Support trade reporting, including sales performance, bestsellers, stock levels, and intake analysis
* Produce regular and ad hoc reports to support buying decisions and trading actions
* Conduct competitor, market, and trend research to inform product development and future ranges
* Support range planning activities, including line list updates and preparation for sign-off meetings
* Work closely with the Design and Garment Tech team on sample management
* Assist with showroom preparation for internal meetings, reviews, and range sign-offs
* Act as a knowledgeable point of contact within the admin function
What We’re Looking For:
* Previous experience in a Buying Admin Assistant or similar buying support role, ideally within fashion or retail
* A solid understanding of the buying process, critical path, and product lifecycle
* Confident working with purchase orders, supplier communication, and internal systems
* Strong organisational skills with excellent attention to detail and time management
* Strong numeracy skills and confidence using Microsoft Office, particularly Excel
* Clear and confident communicator, both written and verbal
* Ability to work in a fast-paced, reactive environment with multiple deadlines
* Proactive, solutions-focused approach with the confidence to work independently
* A strong understanding of The Couture Club brand, product, and customer
Contract: Full-time, Permanent
Location: Manchester Head Office
Department: Buying
Benefits:
* 25 days holiday + bank holidays
* Company bonus scheme
* Staff discount
* Company pension plan
* Flexible working hours
* Free on-site parking
* Birthday Day Off