About the Role
The Team Administrator role will support the SZC team by taking responsibility for maintaining administration tasks including booking travel and accommodation, welcoming new starters, coordinating diaries, arranging events, initiating IT requests, monitoring progress, and maintaining accurate records.
What you'll be doing
* Undertake general office administration duties including control of all mail, coordinating diaries, processing and maintaining personnel records (including vulnerable assets such as mobile telephones), and making necessary returns.
* Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
* Organise meetings and produce, collate, and disseminate documentation resulting from them; take minutes when required and follow up actions.
* Provide a consistent presence on behalf of the team, delivering excellent customer service levels.
* Provide communications to the team, including sending messages as required.
* Maintain an efficient electronic filing system, paying particular attention to records of standing meetings, statutory records, and approvals.
* Utilise financial and procurement systems and act as Local Purchasing Agent where directed.
* Order stationery and other office consumables as required.
* Report team problems (e.g. IT and office facilities) and monitor response.
* Act as a central point of contact for the team, ensuring efficient communication flows within the team and with external stakeholders.
* Relay important information, updates, and announcements.
* Support the vetting & onboarding coordinator by liaising with delegates and suppliers to ensure smooth entry to the project.
* Support new starters with joining information and IT requests.
* Support compliance with internal and external audits.
* Review and process recruitment requirements.
* Manage project databases.
* Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision‑making and continuous improvement.
Who we're looking for
* Ability to collaborate with other teams.
* Ability to work on own initiative as well as part of a team.
* Ability to organise, multi‑task and prioritise.
* Experience of office working.
* Excellent organisational skills.
* Administration experience.
* Experience of using Office 365.
42 hours per week.
Benefits
* Smart working with up to 40% remote working and staggered start & finish times where roles allow.
* 25 days paid annual leave (pro rata).
* Family‑friendly policies, including 28 weeks full pay for maternity/adoption leave and 4 weeks full pay for paternity/partner leave.
* Pension, share incentive plan, volunteering leave, recognition schemes and more.
Balfour Beatty promotes equal opportunity and encourages applications from all qualified individuals, including women, ethnic minorities, disabled candidates and veterans.
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