The new team member will be responsible for various administrative tasks across all areas of the Trust’s initiatives. This includes the annual British Documentary Awards (also known as the Griersons or Grierson Awards), from liaising with reviewers and juries to managing calendars, assisting with event guest lists, and more. The assistant will also support the Grierson DocLab team with various training and talent development initiatives, both online and in person.
This is an exciting opportunity for an individual passionate about factual TV and documentary who wants to immerse themselves in the UK documentary industry.
This role is full-time for a fixed period of three months, with the possibility of extension.
About The Role:
The Events and Admin Assistant will work closely with the team to support with a variety of administrative tasks relating to the British Documentary Awards, Grierson DocLab training programmes, and provide day-to-day organisational administrative support. The candidate should be highly organised, proficient using Microsoft Office suite, Zoom, and Google Workspace, and be a confident written and verbal communicator with strong attention to detail. We are looking for a team player to support the Trust’s various activities as needed.
Key Responsibilities:
* Provide day-to-day organisational and administrative support to the Grierson Trust team, including diary management, scheduling, correspondence, and general office administration.
* Assist with drafting, formatting, and maintaining proposals, contracts, and other organisational documents.
* Take accurate minutes for Board and committee meetings, circulate actions, and support follow-up activity.
* Coordinate Trustee diaries and logistics for Grierson-related meetings, events, and public engagements.
* Support the administration of the Grierson Awards, including:
o Outreach support to promote awards entries and key deadlines.
o Fielding and responding to enquiries from entrants, partners, and stakeholders.
o Proofreading and quality-checking print and digital materials.
o Coordinating the distribution of duplicate Grierson Award orders, including placing orders, managing inventory, tracking shipments, and resolving any issues that may arise.
* Provide administrative and logistical support to the Grierson DocLab team, helping to deliver online and in-person events.
* Manage event logistics, including guest lists, registrations, and attendee communications.
* Set up, run and troubleshoot Zoom meetings and other online event platforms.
* Attend Grierson events in person where required, providing on-site administrative and event support.
* Act as a professional point of contact for Trustees, partners, speakers, and event attendees.
* Support wider Trust activity as needed, contributing to the smooth running of events and programmes across the organisation.
Experience and Skillsets:
Required:
* Proven experience in an administrative, events, or coordination role, ideally within the arts, cultural, charity, or not-for-profit sector.
* Experience supporting events and programmes, including both online and in-person delivery.
* Experience managing logistics such as guest lists, registrations, orders, or inventory tracking.
* Proficient and confident using Microsoft suite of programmes (particularly Excel).
* Proficient and confident using video conferencing (Teams and Zoom).
* Experience of using ticketing systems (preferably Eventbrite or similar).
* Highly organised with excellent attention to detail and the ability to manage multiple tasks and deadlines simultaneously.
* Strong written communication skills, including proofreading and drafting clear, professional correspondence and documents.
* Confident verbal communicator, comfortable liaising with Trustees, partners, suppliers, and event participants.
* Comfortable working both independently and as part of a small team.
* Experience providing administrative support to senior stakeholders, boards, or Trustees, including diary coordination and meeting support.
* Experience taking accurate minutes and managing actions from meetings.
* Experience of hybrid working.
* Experience of using social media publishing platforms (e.g. Hootsuite).
* Interest in documentary, film, or the wider cultural sector.
How to apply
Submit an up-to-date CV and a short covering letter explaining what attracts you to the role, what you can bring and how you meet the criteria.
Interviews take place week commencing 2 March 2026.
The Grierson Trust is committed to being a diverse and inclusive employer. We particularly welcome applications from under-represented groups, including, but not limited to, those from global ethnic majority backgrounds; disabled people; people from the LGBTQ+ community; and those from lower socio-economic backgrounds. You can read the Trust’s Diversity and Inclusion Statement on their website.
The closing date for this position is 19/02/2026 at 17:00
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