Senior Records & Archives Officer
City Chambers
Salary: £46, - £54,
Hours: 36 per week, 52 weeks
This post will lead and coordinate the effective delivery of the Council's archives and records management function, supporting the continuous development and implementation of a consistent, robust, Council-wide multidisciplinary information governance framework of policies, procedures, training and guidance.
Through this framework, as well as via project work and bespoke advice and support, they will help ensure that the Council meets its statutory obligations under public records legislation, including associated codes of practice and professional record-keeping standards. You won't do this alone, being the senior officer in a 10+ strong Records & Archives Team. You will support colleagues with expert advice, triage issues, and deputise for the Council's Information Asset Manager.You will serve as the senior lead for the Council's Records & Archives Team, responsible for developing and implementing comprehensive policies, processes, and standards, working with a wider team to ensure compliance with Scotland's public records legislation.You will manage archival collections and public access, including a preservation program and disaster preparedness, and oversee the Council's statutory Records Management Plan and its records retention schedules.On a day-to-day basis, your key responsibilities will include:
1. overseeing the Edinburgh City Archives public access service, including search room and volunteer management, and triaging enquiries
2. providing expert guidance, support, and training across the Council on records management issues and topics
3. initiating and leading outreach efforts to connect stakeholders, partners, and the wider community with the historic records in the City Archives through events, digital engagement, and tailored communications
4. conducting or contributing to information governance audits and assessments
The postholder will deputise for the Information Asset Manager, manage work placements and volunteers, and support the Council's response to statutory inquiries. They will also prepare, with guidance from the Information Asset Manager, reports for senior leadership and committees and represent the Council at regional and national forums on archives and records management matters.
We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.
Find out more about our commitment to equalities Our Behaviours - The City of Edinburgh Council
Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.
Happy to talk flexible working.