Job Description:
Job information PA to Practice Manager from the Company PrimaryCareCareers, this latest PA to Practice Manager job vacancy is located in the city Leigh-on-Sea SS located in the country United Kingdom. This latest job opening is open to job seekers who have the latest education / graduate GCSE. Job Vacancies in this Administration field have been opened and published up to the specified time.
Job Responsibility:
About the Role
The Pall Mall Surgery is seeking an enthusiastic personal assistant to support our practice and assistant practice managers, on a part time basis for 15-20 hours per week, over 2-3 days including Wednesday. In this role you will be utilising your advanced administration and organisational skills, to work in an adaptive and pro-active way covering a variety of tasks and responsibilities including liaising with other teams and stakeholders.
Main responsibilities include:
* Keeping stock in date and ordering to ensure minimal wastage, and sufficient supplies.
* Organising meetings, providing agenda's, minutes and tracking actions for completion.
* Collating the annual update & review of Learning Events' by GP / Pharmacist.
* Tracking complaints log to show when received, when resolved, chasers if awaiting further information/feedback.
* Collating & completing the year-end reporting that is needed for NHSE.
* General administrative support as directed by practice manager.
* Arranging staff appraisals into managers diaries and providing staff with the appropriate pre-appraisal paperwork.
* Assisting in providing information for the monthly practice newsletter re new starters / leavers.
* Monitoring managers email account, respond to low-level emails and alert us to anything needing actioning or further investigation.
* Monitoring mandatory staff training uptake and remind staff as appropriate.
* Managing the practice managers diaries.
About the Candidate
A positive, can-do approach is essential together with the ability to prioritise, multi-task and uphold the ethos and values of the practice to deliver high-quality patient care. We particularly welcome applications from individuals who are:
* Experienced administrators, with excellent IT and typing skills.
* Experience in dealing with customer complaints.
* Experience in appraisals, sickness management & staff training.
* Adaptable and friendly, with strong administration, time management and organisational skills.
* Excellent communicators able to work in a confidential and discreet manner.
* Able to "think on their feet" in a busy working environment.
* Strong IT skills with the ability to write & complete reports.
* Able to multi-task, work hard and maintain a high level of attention to detail, when under pressure.
* Able to work as part of a multi-disciplinary team, as well as comfortable working independently.
About Us
The Pall Mall Surgery is a large, modern GMS training practice operating from a contemporary health centre in Leigh On Sea which in 2022 was voted the best place to live in Essex. The town has excellent transport links, with two separate train lines into London. The practice is popular in its locality and supports 21,500 patients from birth to end-of-life care. We are proud to hold our CQC rating of ‘Good' in all areas.
We operate a total triage system at the surgery, which enables us to make appropriate decisions about patient care and outcomes, ensuring the most appropriate appointment is given to each patient based on symptoms. We offer face-to-face appointments and telephone consultations.
If you have any further questions, please feel free to contact our practice manager Jane Coldicott: jane.coldicott@nhs.net
Disclosure and Barring Service Check Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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