Job Description
Accounts Assistant - Southeast Motors
JOB PURPOSE
You will be responsible for managing our purchase ledger accounts, maintaining a high degree of accuracy and ensuring that suppliers are paid within the agreed terms. You will also be responsible for posting the bank statement and reconciling the cash book, as well as working closely with the operational team to ensure the accurate posting of dealership banking. You will maintain an excellent control system whilst monitoring the sales ledger accounts, ensuring that sums owed are paid within terms.
Department/Business/Location:
Accounts / Group
Reports to:
Management Accountant
KEY RESPONSIBILITIES
* To carry out general purchase ledger duties, to include processing of supplier and manufacturer invoices, reconcile supplier and manufacturer statements and ensure a high level of accuracy is maintained.
* Manage aged credit reports; reconcile balances to statements on both vehicle and general ledgers.
* Prepare monthly supplier payment runs & customer direct debit payments for BACS submission.
* Process new supplier requests – ensuring the correct checks are carried out, obtaining approval, and setting up the accounts.
* Reconcile OEM accounts.
* Agree and reconcile daily bank postings (bank statements, vehicle, service & parts banking).
* Upload daily BACS payments to the bank.
* To carry out general sales ledger duties, to include credit applications, set up of customer accounts.
* Manage aged debt reports; chase outstanding balances and maintain unallocated funds across the vehicle and general ledgers.
* Reconcile and post intercompany journals to clear internal debtor and creditor accounts daily.
* Preparation of reports for month end balance sheet reconciliations.
* Manage the accounts payable email inbox for any queries relating to your responsibilities.
* Answering the phone and directing calls. Other duties as required to support the preparation of timely and accurate of management accounts.
Skills & Requirements
You will have experience at a clerical level, showing a thorough understanding of accounting and bookkeeping principles. You should have excellent organisational skills, allowing you to work proactively and efficiently in a fast-paced environment. Strong communication skills are essential, allowing you to work effectively as a member of a team. You should show exceptional attention to detail and be able to work to a high degree of accuracy. A driving licence is required for this role.
Experience:
Experience in a bookkeeping role is essential. Knowledge of the motor industry would be beneficial, but is not required.
Hours: Monday - Friday 8.30am - 5pm
Southeast Motors
The Same People, The Same Excellence. A New Name for the Future.
Southeast Motors is a privately owned automotive retail group based on the south coast of England, serving customers from across Hampshire, Surrey, Sussex, Kent, and beyond. Driving Forward — A New Era of Excellence, we represent some of the world’s most renowned automotive brands, delivering exceptional vehicles, trusted servicing, and genuine care across the South East. Our mission is simple: to provide quality, expertise, and trust at every step of your automotive journey.
Our Values.
At Southeast Motors, our values guide every decision we make and define how we work with our clients, partners and each other. They represent who we are, how we behave, and the standards we uphold as we grow.
Job Types: Full-time, Permanent
Pay: £26,250.00 per year
Benefits:
* Company pension
* Employee discount
* On-site parking
* Referral programme
Work authorisation:
* United Kingdom (required)
Work Location: In person