Job Description
Main Function
To provide administrative support to the Personal Assistant to the Managing Director
Key Functional Areas
* Meeting and greeting all visitors, notifying the host of their arrival and arranging refreshments as appropriate
* Answering all incoming calls, directing them to the appropriate person / function
* Signing for deliveries, storing/passing it on to the correct person
* Opening the post and distribute accordingly to the correct department.
* Franking the post, arranging special deliveries & couriers when required
* Arranging meeting and meeting rooms for both internal and external visitors, welcoming visitors and arranging tea/coffee/lunches
* Ordering buffets for meetings when required
* Providing refreshments and general admin support for meetings
* Ensuring meeting rooms are tidied following any meetings that have taken place
1. Maintaining visitor and fire safety registers and the car registration log
2. Looking at stationery stock levels and send order requirements for approval
3. Distributing stationery orders once received
4. Maintaining office commodities
5. Organising and programming fobs for new starters
6. Organising the delivery of fruit and milk for the office
7. Ordering uniform/PPE for Site and Sales when...