Medical Secretary/Administrator
The closing date is 06 October 2025
An opportunity has arisen for an experienced Medical Secretary to join our team in the Community Paediatrics department. You will be based in the Child Development Centre at Worthing Hospital, Lyndhurst Road, Worthing.
Duties include providing a comprehensive and efficient secretarial and administrative service to the Consultant Community Paediatricians and the wider members of our team to include Specialty Doctors, Junior Doctors and therapists. To ensure all work is prioritised according to the needs of the service.
Main duties of the job
Duties include providing a comprehensive and efficient secretarial and administrative service to the Consultant Community Paediatricians and the wider members of our team to include Specialty Doctors, Junior Doctors and therapists. To ensure all work is prioritised according to the needs of the service.
Managing your own workload you will require excellent interpersonal skills and be able to communicate with NHS colleagues, patients, relatives, schools, Social Workers by telephone, email and face to face.
You must be adaptable and have the ability to embrace change.
Knowledge of working within a health care environment is desirable but not essential.
About us
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We\'re proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We\'re here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Job responsibilities
To provide a comprehensive Medical Secretary and personal assistant service to the Consultant Community Paediatricians and the wider Child Development Centre team.
To assist within the department coordinating the health responses from education for statutory assessments of special educational need in accordance with the Education Act.
To support the Child Health Administration Coordinator in dealing with calls from Social Services with regards to safeguarding medical requests.
To book clinic appointments for your Consultants and the wider team.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person Specification
Experience and Qualifications
* GCSE Grade C/4 or above in English and Maths
* Secretarial/PA Qualification
* At least two years experience as a Medical Secretary or Secretary
* Advanced Keyboard skills including a recognised typing qualification
* Excellent knowledge of a full range of administrative and secretarial procedures and systems
* Experience of working with IT systems
* Ability to deal with telephone calls/typing letters with a potentially distressing or emotional content
* Experience of audio typing
* Knowledge of medical terminology
* Previous NHS work experiences in an acute or primary setting
* Demonstrable and proved IT skills
Specific Requirements
* Proven organisational skills
* Ability to multi task
* Ability to maintain patient confidentiality
* Careflow training and experience
* Evolve Training and experience
Skills
* Flexibility and adaptability to changing situations
* Excellent communication skills (verbal and written)
* Ability to work to deadlines and meet conflicting demands
* Awareness of confidentiality in accordance with the Data Protection Act
People Management and Development
* Ability to develop and maintain supportive relationships within the team.
Equality, Diversity, and Inclusion
* Evidence of having championed diversity in previous roles
* Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
£27,485 to £30,162 a year per annum, pro rata
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