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Flare Electrical and Solar Contractors is a dynamic, forward-thinking company specialising in electrical and solar solutions. We pride ourselves on delivering exceptional services to our clients and are looking for a dedicated and organised Jobs Coordinator to join our growing team. If you are a detail-oriented, proactive individual with strong multitasking abilities, we want to hear from you!
Job Overview:
As a Jobs Coordinator at Flare Electrical and Solar Contractors, you will play a pivotal role in ensuring the smooth running of day-to-day operations. You will be responsible for a variety of administrative and operational tasks, supporting both internal staff and external partners to keep projects on track and ensure high-quality service delivery.
Key Responsibilities:
* Payroll Management – Oversee payroll processes and ensure accuracy and timeliness.
* Processing Subcontractor Invoices – Ensure timely processing and payment of subcontractor invoices.
* Recruitment and Liaison – Work with recruitment agencies to ensure staffing needs are met as and when required.
* Job Scheduling – Coordinate and schedule jobs to ensure efficient use of time and resources.
* Raising Purchase Orders – Create and manage purchase orders for necessary materials and equipment.
* Customer Communication – Liaise with customers via phone and email to ensure high customer satisfaction.
* Payment Processing – Take payments over the phone and ensure correct processing.
* Invoice Management – Organise, track, and ensure invoices are paid on time.
* Credit Applications – Apply for credit accounts with wholesalers to facilitate the purchasing process.
* Accommodation Arrangements – Organise accommodation for staff as required.
* Fleet Management – Oversee fleet operations, including fuel tracking and vehicle maintenance (including arranging repairs, MOTs, services etc).
* Training Organisation – Arrange and track compulsory staff training and development.
* DBS Check Filing – Maintain records of DBS checks and ensure compliance.
* Staff Onboarding – Manage the onboarding process for new employees.
* Upwork Management – Oversee and manage Upwork account for freelance workers.
* Calibration Management – Track and schedule calibration of equipment.
* Receipt Tracking – Ensure all receipts are properly tracked and filed for financial
* records.
* ECS Card Applications – Apply for new ECS cards for all staff members as required.
* Policy and Procedure Development – Create and implement new policies and procedures to improve operational efficiency.
* SimPRO Setup and Support – Assist with the setup and ongoing support of the SimPRO system.
* Invoice and PM Support – Provide administrative support to the Project Managers and assist with invoicing queries.
Skills & Qualifications:
* Proven experience in a similar administrative or coordination role, (ideally in the construction or electrical sector but not essential).
* Strong organisational skills and attention to detail.
* Excellent communication skills, both written and verbal.
* Ability to manage multiple tasks and priorities effectively.
* Proficient in using MS Office Suite and other office software.
* Experience with payroll, invoice processing, and financial tracking is an advantage.
* Knowledge of SimPRO or similar software is preferred but not required.
* Strong problem-solving skills and a proactive approach to handling issues.
Ad-Hoc Responsibilities:
* Membership Renewals – Manage and process renewals for industry memberships (e.g., Trading Standards, NICEIC).
* Waste Management – Oversee waste management and ensure compliance with relevant regulations.
* Office Supplies – Monitor office supplies and reorder as necessary.
* Note Taking – Take notes at meetings and ensure they are distributed to relevant parties.
* HR Assistance – Support the HR department with various tasks, such as employee record management and assisting with recruitment processes.
What We Offer:
* Competitive, in the range of £28,000 – £30,000 per year, depending on experience
* A dynamic and supportive work environment.
* Opportunities for professional development and career advancement.
* A chance to be part of a growing, innovative company that operates in the electrical and solar industry.
* Company pension
* Free on-site parking
* Full time MondaytoFriday 8.00am to 4.30pm
* This role is only open to candidates who have current right to work in the UK (we do not offer visa sponsorship).
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Other
* Industries
Construction
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