Payroll Controller
schuh Head Office Livingston
1 Neilson Square
Deans Industrial Estate
Livingston
EH54 8RQ
Permanent
Full-Time NEW!
About the role
About the role
JOB TITLE: Payroll Controller
REPORTS TO: Compensation & Benefits Manager then Head of People
MAIN FUNCTION: To provide a timely and efficient payroll service, supporting the Comp and Bens team and wider people team.
THE PERSON
You will be a highly efficient, reliable and trustworthy individual with great attention to detail and passionate about supporting the company to the highest standard within the day-to-day processing of paying our employees in line with our company values and vision.
Providing essential customer service support to our employees throughout the business whilst supporting the Comp & Bens Manager and continuously striving to meet our processing deadlines and ensuring communication and accuracy is top priority.
The position will involve lone working as well as supporting/communicating with the wider team on a day-to-day basis, so the successful applicant must have the ability to be self-motivated and manage your time effectively. Communication is key working in a fast paced environment, so you will need to be confident, proactive and prioritise your work accordingly ensuring we are working to the processing deadlines at all times.
MAIN DUTIES & RESPONSIBILITES
Payroll
1. Responsible for the processing of end to end payroll for 3 separate payrolls within UK, Channel Islands and Republic of Ireland whilst utilising our Comp & Bens checklists, Comp & Bens training guides and company policies to ensure we pay our employees on time and as accurately as possible
2. This includes but not limited to; gathering all new start and leaver information for the period, processing of absence as per our company policy, reviewing and comparing timesheet information recorded to employee contracts and ensuring the highest compliance levels are achieved. Liaising with stores for any time recorded discrepancies, absence processing as per our company policy and HMRC SSP requirements
3. Processing & reviewing 3rd party payroll orders/invoices such as CCV, Credit Union, Child Maintenance and AEO deductions. Processing of HMRC routines such as tax codes, student loans, NINO notifications.
4. Processing of pre- payroll calculation activities such as new start and leaver comparisons, transferring of data via Web Service from HRIS to Payroll Software, additional adhoc payroll interfaces for bonus, leavers holiday payments/deductions, input sheet amendments, pension op outs
5. Performing Statutory calculations for SMP, ShPP, SPP, SAP and any company enhancement payments as per our company policies
6. Understanding and processing of our Pension Auto Enrolment scheme and administering/reconciling the pension uploads and new joiners process with our pension provider Aviva
7. Perform full reconciliation between our in-house HRIS reports and payroll software reports
8. Calculating each payroll per period as per our processing cycle per calendar year and reconciling our payroll output reports in line with our payroll variance controls and measures
9. Upload and submission of employee payslips, P60’s and P45’s to our online self-service portal and managing employee post pay out queries and discrepancies ensuring high customer service satisfaction
10. Reconciliation, upload and submission of all HMRC liabilities online such as FPS, EPS/Year End & any other adhoc discrepancies/queries. This includes all payment submissions as per HMRC’s liability dates set out each year
11. Provide Finance with all necessary output reports post pay run for accounting and finance transactions and support any queries with regards to this
12. Submission of any 3rd party follow ups/uploads with regards to employee deductions such as but not limited to; Aviva Pension, 3rd party payments (AEO’s, DEA’s), Credit Union Payments etc
13. Supporting and liaising with our 3rd party benefits providers and ensuring the data processed and held is accurate and on time. This includes approval of benefit applications such as Tusker.
14. Support with any additional analytical reports where required within the business/Comp & Benefits team
15. Training support within our own team to junior team members and also within our wider stakeholder remit including. Retail and wider business for day to day payroll tasks such as timesheet and absence routines or any other support outlined by Comp & Bens Manager and wider People team.
ADMINISTRATION
16. Maintain accurate and clear payroll records within our Payroll Software where not automated.
17. Maintain accurate and clear holiday records.
18. Maintain accurate and clear absence records.
19. Uploading of any employee/management authorisation supporting documents to our HRIS using our in-house secure doc tool
20. Provide accurate advice and support (as per policy where necessary) to employees and line managers as required via our shared payroll email inbox and Comp & Bens helpline
MISCELLANEOUS
21. Work with own initiative and as part of the Comp & Bens team and wider People/HR team
22. Supporting of process improvements within Comp & Bens function as agreed with Comp & Bens Manager
23. Excellent attention to detail & high level accuracy
24. Ability to work within a fast paced environment
25. Undertake tasks delegated by People/HR & Comp & Bens management team
26. Ensure all communication adheres to the GDPR policies
27. Ensure compliance with the HMRC and other legislative requirements
28. Work with own initiative and as part of the wider team
29. Understand and comply with the Company’s Health & Safety policy & procedures
30. Carry out any other duties as required by Company management
31. Support and encourage our People/HR Team Values and Strategies whilst continuing to support the evolution of these throughout your day to day practices and approach within the team
#INDHP
About the location
Neilson Square is the home of our original warehouse and distribution centre, as well as many head office functions. Situated in Livingston, our site is in-between Edinburgh and Glasgow and very easily reached by car and public transport.
We are pleased to offer this role based on our hybrid approach to working.
What we will offer you:
Our Culture
You do you, and we do shoes.
Sure we’re all about shoes and sneakers but we’re also about the people wearing them.
Our vision is People.Purpose.Progress and central to this is our commitment to diversity, equality and inclusion. We welcome applications from underrepresented communities and want you to express yourself everyday, no matter your ethnicity, gender identity, sexual orientation, disability, neurodiversity, age, family or parental status, beliefs, nationalities, religions or otherwise.
A destination for self-expression for over 40 years. Be part of it.
To support an inclusive environment, our purpose groups – racial equality, LGBTQ+ equality, disability equality, mental wellness and sustainability are employee led and give different ideas, perspectives and backgrounds to fuel innovation and celebrate diverse voices. Find out more here
Perks of the job
32. Up to 40% product discount for those amazing sneaks you want. You can also share this with your loved ones.
33. 29 days holiday (including bank holidays) increasing to 34 when you have been with us three years
34. Your birthday off to celebrate you
35. Flexible working hours, hybrid and remote working options depending on your role
36. Perk platform for hundreds of discounts
37. Stream your wages as you earn them to get paid your way
38. Employee assistance programme with the retail trust to support your wellbeing
39. A pension scheme to help you save for the future
Apprenticeships
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