Our client is a is a full-service design and landscaping company providing design, build and ongoing care services, creating thoughtful, high-quality outdoor spaces for private and commercial clients across the UK. The Design Studio’s work spans the full design process, from consultation and concept design through to detailed technical drawings, planting plans, tender packages and final project delivery.
They are seeking a Design Studio Coordinator to join their team at the Surrey Head office.
Who they are looking for:
As the Design Studio Coordinator, you will hold a central role in the practice, so being able to hold your own in a dynamic design environment is paramount.
You will need to be calm under pressure, proactive and solution focused.
You need to be highly organised, detail-oriented and capable of ensuring the studio functions efficiently, while supporting the design team across projects and operations.
You will need to demonstrate professional, confident verbal and written communication with clients, consultants, contractors and suppliers.
You need to be motivated and independent in your work, with a real desire to collaborate in team efforts.
A friendly, approachable, can-do attitude is key.
You will have a genuine interest in garden design, landscape architecture, horticulture and the outdoor environment.
Key Responsibilities
Studio Operations
Oversee the smooth day-to-day running of the studio and act as a central point of coordination for the team
Manage team diaries, meetings and key project deadlines
Maintain studio systems including digital filing, project folders and shared drives
Maintain studio templates, documentation systems and internal processes
Manage office resources, software subscriptions and general studio administration
Support design team members with other tasks and responsibilities
Project Coordination
Support the design team in coordinating projects at different stages
Maintain project documentation, schedules and records
Assist with preparing presentations, reports and meeting notes
Help track project timelines and support internal workflow coordination
Assist with preparation of tender packages and project information
Client & Supplier Liaison
Act as a professional first point of contact for clients, consultants and collaborators
Coordinate meetings, site visits and project communications
Liaise with plant nurseries, landscapers and specialist suppliers to obtain quotes, information and availability
Financial & Administrative Support
Assist with invoicing, fee tracking and timesheet records
Support procurement processes and track orders where required
Maintain CRM systems and studio records
Marketing & Communications
Support marketing activities including website updates, social media coordination and project photography
Assist with awards submissions, publications and occasional studio events
Skills, Experience and Attributes
Essential
Excellent organisational and communication skills
Strong attention to detail and ability to manage multiple concurrent priorities
Confident liaising with clients, contractors and suppliers
Proficiency in Microsoft Office, including Teams
Preferred
Experience working in a design studio, creative practice or construction-related environment
Knowledge of CRM systems or project coordination tools
Qualification / familiarity with design software such as AutoCAD, SketchUp or Adobe Creative Suite
Proven interest in horticulture, landscape design, the outdoor environment.
Only shortlisted candidates will be contacted