Job Description
Join Our Lovely Team!
Due to retirement, We’re looking for a proactive and reliable Bookkeeper & Procurement Administrator to join our creative, fast-paced interior design studio based in Stockton Heath, Cheshire.
Ideally, you’ll have previous experience working within the interior design industry. This role is perfect for someone who enjoys multitasking, has a keen eye for detail, and understands the day-to-day operations of a design studio—both financially and operationally.
We're a friendly, passionate, and professional team, and we're looking for someone who shares those values and brings enthusiasm to the role.
This in an in house role based in Stockton heath Cheshire, Part time or full time applicants considered. (Minimum 3 days per week) Freelance applicants also considered.
No agencies please.
Closing Date 9th May.
Role Overview:
This dual role combines bookkeeping and procurement responsibilities, ensuring rigorous oversight of financial processes, enhancing operational efficiency, and supporting the wider team with accurate financial data and reliable procurement systems. You’ll be central in maintaining cash flow health, managing both sales & purchase ledgers, and ensuring that procurement decisions align with the company’s design-led and bespoke approach.
Key Responsibilities:
Bookkeeper
* Manage all day-to-day bookkeeping duties and ensure accurate records using Xero. Reconciling accounts regularly and assist in month-end and year-end reporting.
* Manage sales & purchase ledgers.
* Ensure correct handling of supplier payments.
* Support the design fee invoicing process, liaising with Office Manager – Harvest software used.
* Prepare weekly transaction reports and cash flow forecasts for internal review.
* Process monthly salaries via Xero
* Prepare, review & submit VAT quarterly.
* Liaise with external accountants and provide accurate records and reports when required.
Procurement Management
* Houzz Pro software experience preferred but not essential.
* Oversee the full procurement process of interior goods purchased up to & including coordinating deliveries.
* Managing the full process ensuring internal control procedures are followed and properly authorised prior to payment of goods.
* General Industry knowledge of interior products and components required for bespoke items. (Preferred but not essential)
* Maintain strong supplier relationships.
* Support the coordination of larger project purchases, ensuring cost efficiency.
Operational & Process Development
* Assist in refining and documenting internal financial processes
* Participate in monthly team meetings to review sales, purchasing patterns, and cash flow status.
* Close collaborate with the Office Manager & design director to manage team and processes.
* Ongoing use and optimisation of invoicing tools (Harvest/Xero)
Key Skills & Experience:
* Proven experience in bookkeeping, financial administration, and procurement.
* Proficiency with Dext, Xero and ideally Harvest.
* Experience of Houzz Pro software
* Strong attention to detail and excellent organisational skills.
* A proactive, trustworthy mindset with the ability to work independently.
* Understanding of design industry operations and procurement of bespoke/custom furniture is preferred but not essential.
What We’re Looking For:
* Someone highly organised who thrives in a structured yet creative environment.
* A systems thinker with an eye for improving efficiency and reducing risk.
* Confident communicator, able to collaborate with both creative and administrative team.
* Comfortable balancing financial tasks and procurement duties with shifting priorities.
If this sounds like you—or someone you know—please get in touch at enquiries@rachelmooredesign.co.uk
We’d love to hear from you!