Client
Local Authority in Newham
Job Title
Mayor's Assistant
Pay Rate
PAYE - £24.37 / UMB £31.81 an hour
Hours
36 Hours a week (Mon-Fri)9AM-5PM
Duration
Initial 3 month contract
Location
Office based Dockside Newham 3 days a week.
Description
Job Description/bullets:
This is a crucial role supporting the effective operation of the Mayor's Office, allowing the Mayor to effectively undertake her executive and community leadership roles.
The role requires being confident in working directly with the Mayor, working with minimal supervision, but as part of a small team where the effective operation of the diary impacts on everyone's role.
The successful post holder will be able to move at pace, and be confident in handling large volumes of business, managing competing priorities, able to move quickly between priorities, with excellent attention to detail.
Key tasks include:
* Effective management of the Mayor's online diary, operating it to the Mayor's preferred style and way of working, including ensuring it is up-to-date, with necessary practical and logistical arrangements considered, forward planning for regular meetings and to pre-empt/resolve clashes, thinking about which officers or councillors need to attend meetings and commissioning speaking notes/briefings and arranging pre-meetings.
* Managing the Mayor's Office shared inbox, prioritising emails that need attention, dealing with internal/external diary requests, triaging emails that may need the attention of/action by other team members.
* Providing high quality executive support to the Mayor, including monitoring her personal inbox and picking up emails that can be dealt with by other members of the Mayor's Office team.
Skills and experience:
* Experience of providing high quality senior level executive support, ideally to a political leader
* Experience of working in local government and an understanding of how councils work is desirable
* Experience of working in a busy, demanding and pressurised environment, this is not a 9-5 role
* Experience of effectively managing a busy and complex and changing diary and inbox
* Experience of gaining the trust and confidence of senior leaders and handling confidential and sensitive information
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