Job Title: Senior Secretary & Business Administration Support
Location:
Samlesbury - We offer a range of hybrid and flexible working arrangements. Please speak to your recruiter about the options for this particular role.
Salary:
£35,047+ Depending on skills and experience
What you'll be doing:
1. Diary & Email Management for Head of Business & submission & monitoring of Concur expenses for Head of Business
2. Reconciliation of weekly Absence and Team booking reports
3. Office accommodation / Mitie Requests for Works (raising requests, coordination, facilitation)
4. Coordination of SHE induction invites, registration, and access forms
5. Organising 2 shed conference rooms and supporting / managing hospitality for events in 2 Shed, acting as the main point of contact for ad hoc requests, visits, etc., managing SharePoint site and document housekeeping for 2 Shed, DSLO responsibilities for 2 Shed
6. Providing support for new starters, facilitating ITAR Clearance checks
7. Distributing communications and updates, leading, populating, and tracking outstanding actions
8. Supporting integration into shared building areas such as NDT and Sec-F, and providing support to the wider Production Team if needed
9. Supporting in building engagement processes (e.g., People Enabler Group)
10. Managing the central diary and location of in-building review structures, general administration, and meeting support (as agreed with the Head of Business)
Your skills and experiences:
1. Proven communication and engagement skills
2. Experience delivering excellent customer service to diverse stakeholders
3. Experience in collating and analyzing information
4. Proficiency in Microsoft Office applications (Outlook, PowerPoint, Excel, Word)
5. Experience with Concur, SuccessFactors, Workforce Manager, and SharePoint
6. Ability to develop relationships with key stakeholders
7. Understanding of handling confidential/sensitive information in line with company policies and procedures
8. Experience in a Production environment is desirable but not essential
Benefits:
In addition to a competitive pension scheme, BAE Systems offers employee share plans, flexible discounted health, wellbeing, and lifestyle benefits (including a green car scheme, private health plans, and shopping discounts). You may also be eligible for an annual incentive.
The F35 Carbon Composites Production Management Team:
This role, within US Programmes, significantly contributes to the successful operation of the 2 Shed Production facility through effective organization, stakeholder management, communication, and proactive collaboration. The role supports the Head of Business and their wider team.
Why BAE Systems?
This is a place where you can make a real difference. We foster an inclusive culture that values diversity, rewards integrity and merit, and empowers you to reach your potential. We welcome candidates from all backgrounds, especially from underrepresented groups including women, ethnic minorities, people with disabilities, and LGBTQ+ individuals. If you have a disability or health condition that may affect your assessment, please discuss potential reasonable adjustments with your recruiter.
Please note that many roles are subject to security and export control restrictions, which may limit your eligibility based on nationality, residency, and security vetting requirements.
Closing Date:
16th May 2025
We reserve the right to close this vacancy early if sufficient applications are received. Interested candidates are encouraged to apply early.
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