To provide administrative support to the business in a professional, timely and cost-efficient manner to ensure that functional and business unit support needs are met.
Tasks And Responsibilities As Senior AQS Administrator
Personnel
* Assisting with the induction departmental processes in close liaison with team members.
* Actively promote and ensure company HSEQ polices are not compromised.
* Ensure all personnel competency records are maintained up to date.
* Carry out periodic compliance competency checks.
* Ensure competency levels and further assessments are carry out periodically.
* Liaise with all personnel (Internal & External) to ensure on boarding process runs smoothly.
* Where applicable follow internal process for engagement of PAYE & Limited Company personnel (onboarding of QS field operatives)
Financial
* Assisting in running various performance reports (KPI’s).
* Supporting departmental data analytics initiatives.
* Track and report training costs.
* Issuing IR35 tax assessment surveys and manage internal trackers/reports.
Administration & Office Support
* Support to AQS business unit manager and team to ensure compliance to Altrad requirements (AIMS, GAN etc…) and general administrative duties.
* Respond to all business administration requests from internal and external stakeholders.
* Maintain good working relationships with managers, staff and Field Operatives.
* Overseeing department shared mailboxes to ensure responses are submitted in a timely manner.
* Supporting AQS online competency modules (KVM’s) and assist in reporting progress.
* Assist in updating departmental training material and deliver awareness sessions.
* Provide administration support during external audits.
* Management of AQS electronic portal and documentation.
* Actively support various departmental improvement initiatives (reporting & process optimisation)
* Issuing external communications.
HSEQ
* Be aware of, and understand your HSEQ responsibilities relevant to your role, if unsure ask your Line Manager
* Work in partnership with HSEQ on any HSEQ matters
* Understand and adhere Altrad's Life Saving Actions (ALSA) and behaviours
Job Requirements
At AQS, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.
Specific Requirements For The Senior Administrator
Education
* Minimum of 4 standard grades of which English and Maths are desirable.
* Diploma in business administration advantageous.
Experience
Advanced level of experience in:
* Ability to manage workload independently to meet the demands of the organisation.
* Ability to follow instructions and procedures and deliver instructions to the team.
* Ability to multitask and prioritise workloads, whilst meeting strict deadlines.
* Competent in using MS Office software in particular Word, Excel, Power Point and Outlook would be essential. Competencies
* Ability to engage and communicate effectively (orally and written) with all internal and external stakeholders.
* Exhibit a proactive and flexible approach towards workload.
* Solid organisation, planning and communicative skills.
* Demonstrated ability to communicate with employees at all levels.
Location: Dyce, Aberdeen
Hours: 40 hours
Contract: Permanent
Working Arrangements: hybrid working is available, 3 days a week working in the office is the minimum requirement
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