Assistant Pay & Reporting Officer – Devon & Somerset Fire and Rescue Service
As a Payroll and Reporting Assistant Officer you will play an active role in the monthly payroll processes, including reconciliation of data and oversee first line casework for incorrect payments and queries regarding pay (sickness claims, allowances and other changes).
You will provide comprehensive reporting and analysis (based on HR Database content) to support payroll analysis, data returns, audits and other reporting requirements for the Service.
Key Responsibilities
* To be responsible for maintaining and updating essential spreadsheets, databases and systems, in accordance with the Data Protection Act. This will include the input and processing of pay and personnel data and taking any associated follow‑up actions.
* To ensure that operational activity and availability claims are extracted from Gartan systems and processed accurately for every payment run.
* Actively participating in reconciliation of monthly payroll data to ensure that this action is completed on time and in full.
* To facilitate the reconciliation of absence data between Gartan and iTrent as part of the monthly payroll process and minimise overpayment situations for on‑call colleagues.
* Handling payment errors, including identification of causes, liaising with stakeholders, overseeing administration of salary advances, the recovery/reconciliation in subsequent months, the production of suitable correspondence to affected individuals and escalating casework/concerns where appropriate.
* With advice and guidance from System admin / Payroll lead roles, to support with table maintenance of the payroll system and some testing processes for planned upgrades or system development, as and when required.
* To regularly produce reports in relation to the content of the HR database and payroll output, ensuring that the data is presented accurately and in a user‑friendly format, including look‑up functions, pivots, slicers and graphs where appropriate.
* To assist with provision of data for additional reporting requirements on an ad‑hoc basis, such as Subject Access Requests, FOIs and organisational data returns (including ONS and HMI).
* As part of the wider pay team and monthly processes, ensure that the payroll system is maintained and updated to reflect employment variations including new joiners, leavers, position and grade changes, and also changes in personal particulars (i.e. name, address etc.).
* Ensure that deductions, subscriptions, recoveries and other third‑party payments are recorded and implemented accurately and in a timely manner in collaboration with the payroll provider.
Salary: £29,540 rising annually to £32,061 (gross) pro rata per annum
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