Job title:
Finance & Admin Assistant
Type:
Full-time (40 hr wk) Mon-Fri; 8am-5pm (1-hr lunch)
Location:
Hildersham, Cambridge
Salary:
Negotiable
Start date:
ASAP
Reporting to:
Operations Manager & Finance Director
Vision Arch ) is looking for a
Finance & Admin Assistant
to assist the finance & admin team with various duties, ensuring the smooth day-to-day running of the company. Working closely with the Accounts Manager & Office Manager, helping the Support, Finance, Design and Projects departments.
Day to Day Operations
Finance
* Sorting all incoming invoices and distributing internally for sign off
* Checking supplier statements to ensure all invoices listed have been received and are being processed
* Chasing up team to receipt outstanding invoices - when checking against supplier statements or checking against emails sent.
* Processing incoming invoices once signed off and passing to Accounts Manager for payment
* Assisting the Accounts Manager with checks and filing for Monthly Payment Run
* Checking and processing personal expense claims
* Distributing, collating, chasing, processing and reconciling AMEX expenses claims
* Weekly Subcontractor Wage processing
* Managing Credit Account Applications – completing, returning and ensuring setup.
* Accounts filing
* Other ad hoc duties as and when required
Admin
* Answering calls, taking messages and dealing with enquiries
* Reception desk duties; meeting and greeting visitors, making refreshments and dealing with any queries and deliveries and general filing
* Post – incoming; opening and distributing in a timely manner
* Post – outgoing; collating, applying correct postage and posting
* Running any errands that maybe required – banking cheques, collecting orders etc
* Placing orders, as and when required – stationery, kitchen supplies, PPE etc - checking stock, ordering and unpacking, as required
* Keeping all general areas of the office tidy and presentable.
* Providing essential admin cover when other members of the team are on leave
* Other ad hoc duties as and when required
Key interfaces
All office & site personnel, including front line, management staff, contractors, internal/external auditors and regulatory bodies.
PERSONNEL SPECIFICATION
Qualifications
* Essential
5 GCSEs (Grade C & above) or equivalent including English & Mathematics
Admin and Accounting training / qualification experience
* Desirable
A levels / BTEC or equivalent in a relevant business-related topic
Experience
Essential
* Previous experience in a similar accounting & admin role.
* Training in admin & accounting - ideally with some customer facing element too.
Specialist Skills/Attributes
* Good organisational skills with ability to prioritise
* Ability to meet deadlines (time management) with a proactive approach.
* Professional telephone manner with excellent written and verbal communication skills
* Ability to work on their own as well as part of a team.
* Helpful and approachable with a positive 'can do' attitude.
* Willingness to learn new skills and assist where required.
* MS Windows & Office – Outlook, Word, Excel etc
Other
* Must have full access to transport to, from and during work including between our offices in Hildersham (CB21 6DD) and Lakenheath (IP27 9AA) if required.
If you wish to apply, please send a covering letter, CV, and salary expectations to:
We look forward to receiving your application.