Portfolio are proud to be representing our client in their search for a Senior Administrator. We are looking for someone with a strong background in general office administration to provide support to the office and wider business. Working for a leading firm of Accountants and Business Advisors, this is a very varied and fast paced role, requiring good organisation, accuaracy and attention to detail. Liaising with colleagues at all levels, you will be a main point of contact within the office for all admin support, diary management, organising meetings, maintaining systems etc. If you are looking for a new challenge and have the relevant experience and skills, please apply today and we'll be in touch! Role description Experienced and proficient in the Administrator tasks, with additional ownership for: ASSISTING IN THE SMOOTH RUNNING OF THE OFFICE, WITH ACCOUNTABILITY FOR: * Answering, screening, and forwarding incoming phone calls in a professional manner * Responsible for office key management, security, and access management * Knowledge of office supply needs and inventory management and complying in line with Azets procurement processes * Ability to serve as a point of contact for various office matters, addressing enquiries promptly * Acts as a main point of contact for contractors, organising and coordinating their services when necessary PROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER AZETS UK BUSINESS, INCLUDING: * Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy * Proficient in the use of document management systems * Managing the employee starter & leaver process for the office, including organising welcome packs for new starters * Supports the induction/onboarding process for new staff joining Azets * Managing calendars and providing diary support as requested for local office departmental and team meetings * Books travel and accommodation arrangements in line with company policy * Creates expenses for chargeable staff accurately and promptly PROVIDINGTECHNICAL ADMINISTRATION SUPPORT TO THE OFFICE, INCLUDING: * Maintaining practice management systems and ensuring data quality * Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently * Expertise in the onboarding processes * Raising client invoices including cloud software, payroll and any other invoice as requested * Knowledgeable of the invoicing systems and payment processes * Understanding of the opportunity management process with knowledge of Leads Go or similar lead management systems * Understanding of the process for disengagements and client closures and the ability to manage necessary administrative * tasks associated with client closures Knowledge of the Tax investigation and renewal processes * Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately within Azets guidance * Prepares comprehensive client packs for chargeable staff, ensuring accuracy and completeness * Conducts thorough proofreading of documents to ensure accuracy and professionalism * Provides support for ad-hoc project work, ensuring timely completion and delivery TEAM MANAGEMENT * Mentors and coaches' administrators, fostering their professional growth and development * Coordinates a small team of administrators, managing workload distribution effectively * Assists with hiring and training administrative staff, coordinating leavers, and collaborates with HR as needed SUPPORTING THE OFFICE ON BUSINESS DEVELOPMENT AND EMPLOYEE ENGAGEMENT ACTIVITIES, SUCH AS: * Organising office/marketing events with current and prospective clients * Organises company events, meetings, and conferences, managing logistics and coordination * Supporting Business Development activities by development of proposals * Owning the delivery of employee engagement activities including actions from D&I & ESG initiatives etc * Preparing timesheets for maternity and long-term sickness, supporting chargeable staff as needed. Our benefits include birthday leave, professional subscription, Health and Wellbeing benefits, 33 days Annual Leave and much more. 50618LFR INDFIR