Events Coordinator
Location: Market Harborough, Leicestershire
Business Area: Operations
Reporting To: Samantha Lunn - Director
Salary: £26.5-28k plus benefits (see below)
ABOUT PRIMARY
We are an award-winning boutique agency, well-established within the events industry, delivering live and virtual events, creative content and exhibitions internationally. Primary offers a broad range of services to major corporate clients worldwide, including event management, production, venue finding, virtual platforms, broadcast and filming and exhibition design.
With a growing and diverse client base, we deliver a wide range of projects from strategic planning and creative concept development to full campaign execution, producing and managing events such as exhibitions, conferences, gala dinners, live broadcasts, product launches and awards ceremonies.
Privately owned and with ambitious growth plans, this is your opportunity to join and grow with this exciting and dynamic agency!
ABOUT YOU
You are a true team player who thrives on working on different projects at the same time, whilst hitting deadlines. You enjoy interacting with clients and seeing an event come together after meticulous pre-planning. You can source and negotiate supplier costs whilst fully supporting the event team throughout the project lifecycle. You enjoy researching the best and most cost-effective solutions for our clients and keeping up to date with innovative and creative event ideas. Lastly, you can deliver whilst keeping a cool and professional manner.
THE ROLE
To coordinate high-impact, profitable client events using third-party resources across preparation, planning, and delivery, consistently exceeding client and business objectives and expectations.
GENERAL INFORMATION
* Hybrid working (Monday and Friday work from home)
* 1 hour flexible start/finish time
* 25 days annual leave, bank holidays and Christmas closure
* Discretionary performance-related bonus (10% Company, 5% individual)
* Occasional weekend work with time off in lieu
* International and UK travel as required
* Auto‑enrolment pension
* Laptop, mobile phone and corporate credit card for business expenses provided
KEY RESPONSIBILITIES
PROJECT COORDINATION
* Ensure all critical deadlines are met for each project
* Assist across all elements of a live project, which may include logistics, virtual, production & AV, content, and exhibitions.
* Delegate management, including creating registration websites and apps
* Manage attendee invitations and communications
* Data reporting
* Source and liaise with third‑party suppliers
* Assist project managers in creating and circulating key project documents to all key stakeholders
* Travel onsite as part of a team to assist with event delivery
* Deliver first‑class customer service in line with clients’ objectives
CLIENT LIAISON
* Attending and documenting client meetings and site inspections
* Assist with preparing event proposals for clients
* Create and send timely registration reports and feedback summaries to clients
* Assist with the preparation of planning materials for client meetings
* Apply excellent written and verbal communication skills
* Develop and apply a basic understanding of clients’ businesses and products
PROJECT FINANCE
* Research and negotiate with suppliers
* Obtain invoices from suppliers for approval by project managersEnsure compliance with company and client invoicing processes
* Submit accurate expenses in line with company expense policy
COMPANY
* Demonstrate core company values and contribute to a positive working environment
* Develop and apply a good knowledge of the company’s range of services
* Comply with all company and client policies and procedures, including privacy and security protocols
GENERAL
* Attendance and contribution at team meetings
* Able to work effectively with team members from all departments
* Willingness to support across other areas of the business as required
* Apply excellent written and verbal communication skills
* Able to build effective relationships with suppliers and clients
* Build and stay up-to-date with industry knowledge
* Develop and apply a basic understanding of clients’ businesses and products
* Full driving licence
Seniority level
* Entry level
Employment type
* Full‑time
Job function
* Management and Manufacturing
Industries
* Events Services
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