Summary of Role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co-ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments.
Key Responsibilities
1. Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
2. Download, organize, and file all tender enquiry documentation for estimating team.
3. Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
4. File all tender enquiry documentation and submitted proposals.
5. Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness. (training provided if necessary)
6. Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
7. Maintain awareness of industry standards and client-specific requirements relevant to fire protection systems.
8. Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule including extension requests an...