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Full Job Description
About us:
Paragon (Scotland) Limited specializes in providing comprehensive management services tailored to meet the unique needs of our clients. Our aim is to deliver outstanding services across administration, marketing, operations, and sales by integrating with the brands we collaborate with.
Operating within our Central group of companies—including Touchstone Education, Redmayne Smith, GAAP, and Smith Benedict—we are a fast-paced and expanding business. We are currently offering an exciting opportunity for a Personal Assistant to support a Director, ensuring the smooth running of their schedule with high energy, enthusiasm, and ambition.
Job Summary:
The Personal Assistant (PA) will support the Director with various responsibilities, including administrative tasks, ensuring efficient daily operations, and acting as a key contact point. You will work effectively under pressure, maintain professional standards, and adhere to processes with a right-first-time approach. A proactive, energetic attitude is essential.
Responsibilities:
* Support to the Managing Director:
* Manage and coordinate the Director’s diary to maximize productivity
* Ensure optimal use of the Director’s time
* Take minutes during meetings
* Arrange travel requirements
* Act as the primary contact for the Managing Director
* Respond to correspondence on behalf of the Director
* Handle calls on behalf of the Director
* Administrative and Document Management:
* Maintain and organize files, documents, and records accurately
* Manage expense submissions
* Prepare documentation such as presentation slides
* Uphold confidentiality at all times
* Handle sensitive information discreetly
* Support with project activities:
* Assist with project work as required
* Travel to locations as needed
* Skills and Qualifications:
* Ability to handle multiple tasks calmly under pressure
* Previous experience as a Personal Assistant
* Proactive approach with initiative and problem-solving skills
* Common-sense approach
* Experience in social media marketing is advantageous
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