**The Brick is an ambitious anti-poverty and homeless charity with big aspirations for people in need within our community. We provide RELIEF, RESTORATION and REFORMATION by offering tailored support, hope, and opportunity to people who are economically and socially disadvantaged. Our projects include emergency and supported accommodation, an affordable food community, street outreach and homelessness prevention programmes. We are now seeking an experienced a hands on Property and Facilities Manager to join our growing team. You will be an all rounder with experience of carrying out minor maintenance jobs and an understanding of when to bring in contractors.
Salary : £31,000 FT permanent
24 days holiday, pension, life insurance, health plan**
JOB PURPOSE
Oversee planned preventative maintenance (PPM), testing/inspections, and reactive repairs across all building services including but not limited to plumbing, electric wiring, HVAC, lifts, fire alarm, emergency lighting, fire extinguishers and suppression systems, intruder alarm, CCTV, access control, pest control, etc, within budget.
· Carry out minor repairs and general maintenance -working flexibly across Wigan and Leigh.
· Ensure that a high level of quality control is maintained for all works undertaken for all repairs and maintenance. Assist The Head of Central Services in the renewal of contracts, including competitive tendering of larger contracts.
· Develop and manage quality processes for the effective monitoring of outstanding repairs following complaints of disrepair across all properties.
· Ensure the charity's building assets are well maintained and provide a safe environment for all employees, residents and visitors.
· Assist in the management of the Facilities budget and ensure any future financial requirements are planned in advance and captured within the forecast and reforecast updates.
· Responsible for building security systems, keys and fobs, alarm monitoring and keyholding services, and alongside other managers oversee emergency procedures & act as a fire warden.
· Assist in the monitoring of all building related external contracts and services provided by suppliers to ensure that these are operating effectively and provide the best value to the charity in line with our procurement policy. Agree the scope of any work with the SLT and obtain quotes from third party contractors prior to instructing them to undertake the work to demonstrate that best value has been obtained. The number of quotes and budget obtained will be in line with the charity procurement policy.
· Responsible for the operation of a preventative planned maintenance programme and for inspections of the buildings, fixtures, fittings, furniture, premises and grounds to all Brick sites for minor work or repairs. Undertake regular (monthly) site inspections. Identify defects and put in a process to repair and maintenance requirements: This requires a proactive approach – Identify problems and deal with them.
· Manage/Organise a team of in-house site and contracted cleaning support staff.
· Provide competent, professional business focussed and risk-based advice to the SLT and Service Managers in their designated service area to enable them to carry out their statutory duties with regard to health, safety and the environment – liaising directly with our H&S consultants.
· Develop a consistent approach to ensuring HSE management systems are in place, in use and appropriately reported.
· Responsible for ensuring that managers complete all H&S actions for their sites as identified in audits/risk assessment and incident investigations.
· Manage contractors on site to ensure compliance with contract and H&S regulations.
· Liaise closely with all key stakeholders on matters of importance (e.g., contractors regarding asbestos issues and PAT testing)
· Ensure legal and contractual compliance with regards to gas, fire, legionella, asbestos, event safety, clinical incidents, and accidents on our premises and/or in our day-to-day activities.
· Arrange all appropriate meetings e.g site and buildings or H&S committees
· Ensure that a register of all hazardous chemicals in use on the site is developed and maintained, and ensure that all staff who use the chemicals are aware of how they should be safely used and stored.
· To maintain the fleet of vehicles owned by The Brick, including insurance, tax, MOT, fuel and maintenance.
· To ensure that the vehicles are regularly cleaned and looked after. Programming regular inspections of fleet and contracted vehicles and drivers to confirm that they are carrying out their legal responsibilities.
· Ensure that all site documentation is held in a central file. Including checking and holding site-based certification, arranging annual reviews, arranging testing and monitoring at each site related to Health and Safety legislation to include, though not limited to, electrical testing, gas testing, legionella testing, fire assessment
· To be responsible for maintaining the online maintenance system (JOTFORM & RMS Room Match) ensuring accurate recording and reporting of:
daily reactive maintenance tasks
planned and cyclical maintenance tasks
all regulatory building compliance requirements
· Ensure that accurate registers are kept of asbestos, and hazardous substances across all sites
· Ensure minutes are taken at any operational meeting in particular, Health and Safety meetings.
· Provide monthly reports to SMT as required by the CEO