Procurement Administrator
I am recruiting for a Procurement Administrator in Dartford experienced with COINS to support the administration function and responsibilities of handling procurement tasks related to HQ supplies and IT hardware orders. 6 months contract, hourly rate is based on experience.
Key Responsibilities:
* Maintain and update internal databases and procurement records accurately.
* Manage and file documentation including purchase orders, delivery notes, and invoices.
* Support with general office administration including correspondence, scheduling, and filing.
* Assist in preparing reports and documentation for internal stakeholders.
* Liaise with internal departments to ensure efficient communication and coordination.
Procurement Responsibilities:
* Raise and process purchase orders for HQ consumables, office supplies, and IT hardware.
* Source and liaise with approved suppliers to obtain competitive quotes and ensure timely deliveries.
* Track and monitor order statuses, deliveries, and resolve any supply issues or discrepancies.
* Work with the IT department to ensure timely procurement of equipment aligned with business needs.
* Assist in reviewing supplier performance and maintaining supplier records.
Systems and Training:
* Utilize theCOINSsystem for procurement tasks (training will be provided).
* Support in maintaining accurate system records and generating relevant reports as required.
Skills & Experience:
* Previous experience in an administrative role is essential.
* Exposure to procurement or purchasing duties is desirable but not essential.
* Strong attention to detail and organizational skills.
* Good communication and interpersonal abilities.
* Ability to manage multiple tasks and meet deadlines.
* Proficiency in Microsoft Office (Excel, Word, Outlook).
Desirable:
* Experience with COINS or similar procurement/ERP systems (training provided).
* Knowledge of basic procurement practices or supplier management.
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