Ocho is delighted to be recruiting for an experienced Legal Secretary to join our clients busy Conveyancing department, based at their Belfast office. This is a varied and fast-paced role providing high-quality secretarial and administrative support to fee earners across a range of residential and commercial property transactions in Northern Ireland. The successful candidate will play a key role in ensuring the smooth running of the department and delivering an exceptional client experience.Key ResponsibilitiesProviding full secretarial support to fee earners, including audio and copy typing of legal documents, correspondence, and contractsPreparing and drafting standard conveyancing documents including contracts, transfer deeds, completion statements, Land Registry applications, and mortgage documentationManaging the conveyancing process from instruction through to completion, ensuring all key milestones and deadlines are metLiaising with clients, solicitors, estate agents, mortgage lenders, and Land Registry Northern Ireland on a daily basisOpening, managing, and closing client files in accordance with firm procedures and compliance requirementsManaging fee earner diaries, scheduling appointments, and handling client queries professionally and efficientlyMaintaining accurate and up to date file management using case management softwareDealing with incoming and outgoing post, emails, and telephone callsSupporting the wider legal team with general administrative duties as requiredEssential CriteriaMinimum of 2 years' experience as a Legal Secretary, ideally within a conveyancing or property departmentStrong knowledge of the residential conveyancing process in Northern IrelandExcellent audio typing and copy typing skills with a high level of accuracyProficient in Microsoft Office Suite (Word, Excel, Outlook)Strong organisational skills with the ability to manage a busy workload and meet deadlinesExcellent written and verbal communication skillsHigh level of attention to detailAbility to work both independently and as part of a teamDesirable CriteriaExperience using legal case management software (e.g. Keyhouse, Solicitor's Own Software or similar)Knowledge of commercial conveyancing in addition to residentialILEX qualification or equivalent legal secretarial qualificationExperience dealing with Land Registry Northern Ireland and associated documentationWhat's on OfferCompetitive salary dependent on experiencePension contributionSupportive and collaborative working environmentOpportunity to develop within a well-established firmWHJS1_NI