Finance & Operations Assistant
đź“Ť Notting Hill, London (Studio-Based)
đź•’ Full-Time | Immediate Start
💰 £26,000–£28,000 (depending on experience)
Hayley Menzies is a contemporary luxury fashion brand rooted in the eclectic spirit of Portobello. We are entering a new phase of structured growth and are seeking a highly organised, detail-driven Finance & Operations Assistant to support the core financial and operational functions of the business.
This is a varied, hands-on role at the centre of the studio - ideal for someone commercially minded, confident with numbers, and comfortable working across finance, logistics and operations.
The Role
You will work directly with our Finance & Operations Manager and support across:
* Credit control and debtor management
* Wholesale shipping and logistics coordination
* Financial administration and reconciliations
* HR administrative support
* Studio and operational organisation
This role requires someone proactive, calm under pressure, highly organised and confident using spreadsheets.
Key Responsibilities
Credit Control
* Monitor wholesale accounts and aged debtors
* Proactively chase overdue payments
* Maintain accurate debtor reporting
* Support improvement of payment discipline
Wholesale Logistics
* Coordinate outbound wholesale shipments
* Liaise with warehouse and logistics partners
* Prepare shipping documentation
* Track deliveries and resolve delays
Finance Administration
* Reconcile company credit cards
* Support bank reconciliations
* Process invoices and ensure correct coding
* Assist with cash flow reporting preparation
HR & Studio Admin
* Maintain employee records and holiday tracking
* Support onboarding documentation
* Order studio supplies and manage operational admin
About You
* 1–3 years’ experience in finance, operations or office administration
* Experience supporting credit control or accounts receivable
* Strong Excel skills and confident working with data
* Highly organised and detail-oriented
* Professional and confident when chasing payments
* Flexible, hands-on and solutions-focused
* AAT or part-qualified accounting qualification preferred (not essential)
Package & Working Structure
* Salary: £26,000–£28,000 depending on experience
* Studio-based role in Notting Hill with one WFH day
* Company laptop provided
* Opportunity to grow with a scaling independent fashion brand
Why Join Us?
You will join a growing, design-led fashion brand at an exciting stage of professionalisation and growth. This is an opportunity to take ownership of meaningful operational and financial processes and be part of building a more structured, scalable business.
To apply, please send your CV and a short covering note to outlining your relevant experience.