Overview
Birchwood Group is a forward-looking company with retail stores, workshops and facilities based across the south coast of Sussex and Hampshire.
We are currently recruiting for a Sales Administrator who thrives in a fast-paced environment. You will be responsible for providing the sales department with administrative and clerical support ensuring a smooth and efficient vehicle handover process.
Responsibilities
* Prepare vehicle invoices and associated documentation from order forms.
* Obtain clearance through EXPERIAN regarding possible outstanding finance on all part exchange and all cash purchase vehicles.
* Be familiar with the preparation and submission of new vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.
* Maintain and update New and Used Demonstrator Vehicle Stock.
* Arrange transfers of new stock to and from other dealers as directed by Sales Manager.
* Ensure new vehicles are adopted in accordance with Company policy and manufacturer's requirements.
* Administer used vehicle stock transfers to other branches when required.
* Prepare all stock records (deal bags) appertaining to new and used vehicles.
* Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards.
* Post manufacturer's bonuses on new vehicles at point of invoice.
* Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.
* Complete the necessary paperwork to obtain Road Fund Licences.
* Retain all documents and necessary copies in respect of vehicle stock as per Company policy.
* Comply with manufacturer's CSI standards.
* Ad hoc duties as required.
Knowledge, Skills and Experience Required
* Previous experience of the automotive industry is desirable (not essential).
* Strong organisational and prioritisation skills.
* Excellent communication skills, with the ability to communicate with people at all levels.
* Exceptional interpersonal skills.
* Excellent attention to detail and a methodical approach to work.
* Able to meet tight deadlines.
* Self-motivated, able to work on own initiative and within a team.
Package
* Working Hours: 37.5hrs, Monday to Friday – 09:00 to 17:30
* Salary: £24,375 per annum
* Holiday: 22 days + bank holidays
* Benefits: Health cash plan, subsidised vehicle purchase and aftersales scheme (upon completion of probation)
We are an Equal Opportunities Employer
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