Job Description: As a Reception/Administrative Assistant at Nairn Community and Arts Centre, you will play a crucial role in ensuring the smooth operation of our centre. You will be the first point of contact for visitors and will provide essential administrative support to our team.
Key Responsibilities:
Reception Duties:
* Greet and assist visitors, ensuring a welcoming and friendly environment.
* Answer phone calls, direct inquiries, and manage incoming and outgoing mail.
* Schedule and manage bookings for rooms, events, and activities.
* Administrative Support:
* Maintain and update electronic and paper records, ensuring accuracy and confidentiality.
* Assist with the preparation of reports, events posters, presentations, and correspondence.
* Manage office supplies and place orders as necessary.
* Financial Administration:
* Assist with invoicing, expense tracking, and budget management.
* Maintain financial records using Excel spreadsheets and other software.
* Event Admin Coordination:
* Support the administrative planning of events, workshops, and community activities.
* Manage event & workshop posters/leaflets.
* Coordinate with vendors, participants, and staff to ensure successful events.
* Data Management:
* Maintain and update databases and contact lists.
* Generate reports and analyse data using Excel.
* General Office Duties:
* Perform other administrative tasks as required to support the team and centre operations.
Qualifications:
* Experience as an administrative assistant, office admin assistant, or relevant role.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Xero is used for invoicing – proficiency in this would be a preferred but not essential.
* Strong organisational skills with the ability to multitask and prioritise work.
* Excellent written and verbal communication skills.
* Ability to work independently and as part of a team.
* Attention to detail and problem-solving skills.
* Friendly and professional demeanour.
* Experience in a community environment is a plus, but not essential.
Job Type: Part-time
Pay: £13,824.00 per year
Expected hours: 21 per week
Benefits:
* Free parking
* On-site parking
Work Location: In person