Job Duties
Job Summary – The Deputy Clerk (Grade 8) is assigned operational responsibilities in a fast paced, high-volume office with multi-tasking and frequent deadlines. Ensures court’s instructions are executed and legal documents are prepared with accuracy and in accordance with the state and local policies and procedures. Must be committed to responding to customers with a friendly, courteous, and positive can-do attitude and a desire to work in a team environment.
Essential Duties & Responsibilities – Duties include handling a wide range of complex clerical and financial tasks to include: assessing fines & court costs accurately, calculate and receipt fines, costs and filing fees, process court documents, scanning all case documents, large volume of accurate data entry and alpha/numeric filing, assisting the public at the public counter, answering the telephone, and taking payments over the phone. Experience with Microsoft applications, Windows 10-11, and Office 365 a plus. Must be able to multitask and assume additional responsibilities as assigned by management. If you are committed to providing excellent customer service to a diverse population, enjoy working in a fast-paced high-volume office with tight deadlines in a teamwork environment, then you will enjoy the challenges this position provides.
Minimum Qualifications
A high school diploma or equivalent is required for this position. Successful applicants will bring substantial experience in court, business, or office-related environments, with previous court experience considered highly desirable. Candidates should be exceptionally organized and possess strong written and verbal communication skills. Advanced proficiency in office automation systems and computer software is essential. Excellent customer service abilities are expected, and prior experience handling cash in a retail setting is preferred. The role may involve standing at a public counter or filing for extended periods—up to eight hours per day—and applicants must be physically capable of bending and lifting to retrieve files as needed.
Additional Considerations
This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Xavier Callistro
Phone: No Calls
Email:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.