CLEANING SUPERVISOR
Responsible to: Designated line manager
Responsible for: Supervision of cleaning staff at a specified location
Job Purpose: To provide a cleaning service within a building or building complex to agreed standards.
Duties and Responsibilities
* Plan, organise and control the work of cleaning staff to ensure that EA standards are met, it being understood that the cleaning supervisor personally undertake cleaning duties.
* Carry out induction and skills training including refresher training in line with EA practice.
* Liaise with the building manager or other authorised person on day‑to‑day issues related to cleaning.
* Investigate complaints about the cleaning provision, take corrective action and, where appropriate, advise the designated line manager.
* Ensure that adequate supplies of materials and light equipment are requisitioned and maintained at appropriate budget levels, and that equipment is kept in good condition, used and stored correctly.
* Monitor suitability and performance of materials and light equipment and advise the designated line manager when they are inappropriate for the task.
* Recommend and implement changes in work procedures in consultation with the designated line manager to improve economy, standards or ease of operation.
* Ensure the cleaning standards within the premises meet EA standards.
* Allocate keys to cleaning staff and ensure that these are returned at the end of each day.
* Plan periodic work in consultation with service users and report plans to the Area Co‑ordinator in advance of school closures.
* Ensure that all staff attendance, holiday, and absence records are completed, authorised and returned to EA in good time.
* Maintain records of consumable stocks and inventory of equipment.
General Conditions
1. All duties must be carried out to comply with:
o The Health and Safety at Work (NI) Order 1978
o Acts of Parliament, Statutory Instruments and Regulations and other legal requirements
o The COSHH Regulations
o Codes of Practice
2. All duties will be carried out in the working conditions normally inherent in the particular job.
3. Cover colleagues on sick leave in line with EA procedure.
4. Absence must be reported in line with the EA’s Procedure and relevant forms must be completed and signed by the Building Supervisor.
5. When carrying out cleaning duties protective clothing or work wear issued must be worn.
6. Flat‑soled enclosed‑toe footwear should be worn when carrying out cleaning duties.
7. Any cleaning equipment issued must be used and cared for in an appropriate and safe manner, with any defects reported immediately.
8. All necessary paperwork must be completed.
9. Duties will be carried out for jobs up to and including those in the same grade, provided such duties are within the competence of the employee.
Training
* Employees will accept any training for jobs graded at a higher level than their own. Payment will be made where required by the authority.
* Employees must accept any training to facilitate duties up to and including their own grade, including induction and refresher training.
Qualifications and Experience
Experience: Demonstrable two years’ experience of cleaning outside the home environment.
Abilities: Ability to use own initiative and work under pressure; effective communication and interpersonal skills; effective organisation and planning skills; ability to work as a member of a team; flexible approach to work and ability to give instruction.
Knowledge: Knowledge of Cleaning Supervisor responsibilities, Health and Safety at Work NI Order 1978, and cleaning methods/machinery.
Values: Alignment with EA’s ethos and values, commitment to equality and excellence in service delivery.
Legal and Safeguarding Requirements
Posts involving work in educational institutions are subject to the Safeguarding Vulnerable Groups (NI) Order 2007 and will require an enhanced disclosure check. Applicants will be notified of costs and payment procedures at pre‑employment stage.
Equal Opportunities: The Education Authority is an Equal Opportunities Employer.
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