Employer: 279 University Hospitals Sussex NHS Foundation Trust
Employer type: NHS
Site: Worthing Hospital
Town: Worthing
Salary: £24,625 - £25,674 per annum
Salary period: Yearly
Closing: 04/05/2025 23:59
Stoma Care Team Administrator
Band 3
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work-life balance.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We are currently in the process of relocating Elective Colorectal & Lower GI Cancer Surgery and Stoma Reversal Surgery from Royal Sussex County in Brighton to the Worthing site, creating a centre of excellence for Colorectal Cancer Surgery delivered across Worthing and St Richard’s hospitals.
This new post will be key in supporting the delivery of the service.
Taking the lead in providing dedicated administrative support to the Stoma Care Nursing Team, you will maintain effective office procedures and processes. Duties will include online diary management, uploading of weekly activity data, booking of patient clinics, formatting and sending out confidential clinical letters, and liaising with patients in a professional manner.
Main duties of the job
1. To take the lead in updating the patient database ensuring accurate and timely updates.
2. To investigate and correct any discrepancies found on patient database relating to patient information.
3. To support the team in the production of regular audit reports to allow monitoring of departmental activity.
4. To inform dispensing appliance contractors (DAC) of patients' discharge requirements.
5. To ensure that clinical activity is booked to Careflow and that patient outcomes are recorded.
6. Obtain, track and return medical notes as needed.
7. To update departmental daily records to ensure all discharges and admissions are logged.
8. To manage and update our staff rostering system on a weekly basis ensuring annual leave, sickness and training are accurately added.
9. Assist with planning and arranging meetings and in the taking of accurate minutes and ensuring timely dissemination.
10. To act as a central liaison and information point for the Stoma Care Nursing Team for internal and external multidisciplinary staff, patients and relatives.
11. To deal with queries in an efficient and courteous manner using judgement and prioritisation skills.
12. To work with colleagues to ensure that relevant information is disseminated effectively and appropriately to staff across the site in a timely manner.
Person specification
* 5 GCSEs or equivalent, including English and Maths
* Advanced keyboard skills RSA 2 / 3 or equivalent
* Intermediate IT skills: Microsoft Excel; ability to manipulate spreadsheets and provide reports, Microsoft Word, Email and Internet.
* NVQ or HNC in Business Administration
Important information for applicants:
Please note, the use of AI generated applications will be closely monitored.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigration eligibility criteria.
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