Location: Split between Brighton and London
Position Overview
The Small Works Project Manager is a hands‑on role responsible for the successful planning, execution, and closure of small‑scale facility projects, working in close partnership with local Facility Management (FM) teams. This role ensures that facility projects are delivered efficiently, safely, and to the required quality standards, aligning with the broader capital program objectives. The Project Manager will serve as a key liaison between various stakeholders, coordinating resources and managing vendors to minimise disruption and optimise operational performance within facilities.
Our Four Strategic Pillars
* Provide the best buildings at the most competitive costs
* Tailor our spaces to inspire innovation, promote collaboration, and strengthen connections between colleagues, customers, and our brand
* Create exceptional moments to deliver a frictionless experience for colleagues our moments that matter consistently
* Take responsibility for operational excellence across all services delivered within the site by demonstrating resilience and mitigating risk
What You'll Do
Project Management & Delivery
* Define project scope, schedule, and resources based on direct input and requirements from local Facility Management teams, ensuring alignment with budget constraints.
* Manage facilities‑related projects from initiation to completion, including planning, execution, monitoring, and controlling phases.
* Develop detailed project plans, including timelines, budgets, and resource allocation for small facility works.
* Coordinate contractors, vendors, and internal FM teams for efficient on‑site access, scheduling, and project execution.
* Proactively identify and resolve project issues and challenges, escalating to relevant stakeholders as needed.
Compliance & Quality Assurance
* Ensure project adherence to quality and safety standards, local regulations, and company policies throughout the project lifecycle.
* Conduct regular site visits and inspections to monitor progress and ensure compliance with specifications and safety protocols.
* Manage change orders and scope adjustments effectively, documenting all modifications.
Communication & Stakeholder Management
* Communicate project status, risks, and milestones to FM stakeholders and other relevant parties regularly and clearly.
* Foster strong working relationships with local Facility Management teams, contractors, and vendors.
* Prepare and present project reports, updates, and post‑project reviews.
Project Closeout & Handover
* Oversee project closeout and handover processes, ensuring all documentation, warranties, and as‑builts are properly transferred to the local FM teams.
* Conduct post‑implementation reviews to capture lessons learned and drive continuous improvement for future facility projects.
What Success Looks Like
* On‑time & On‑budget Delivery: Consistently delivers small facility projects within defined timelines and budget.
* High Quality & Safety Standards: Ensures all projects meet or exceed quality specifications and adhere to all safety regulations.
* Strong FM Partnership: Builds and maintains excellent working relationships with local Facility Management teams, acting as a trusted project partner.
* Operational Continuity: Minimises disruption to facility operations during project execution.
What You Bring
* Project Management Expertise: Proven experience in managing small to medium‑size construction, renovation, or facility‑related projects from initiation to completion.
* Facilities Operations Knowledge: Understanding of facility management processes, building systems, and maintenance requirements.
* Vendor & Contractor Coordination: Demonstrated ability to effectively manage and coordinate external contractors and vendors.
* Communication & Collaboration: Excellent verbal and written communication skills, with the ability to effectively communicate with diverse stakeholders, including local FM teams, contractors, and internal leadership.
* Problem‑Solving Skills: Strong analytical and problem‑solving abilities to address project challenges and make informed decisions.
* Attention to Detail: Meticulous in project planning, documentation, and quality control.
* Safety Acumen: Solid understanding of construction and facility safety standards and regulations.
* Education & Certifications: Bachelor's degree in Project Management, Construction Management, Engineering, Facilities Management, or a related field. Project management certification (e.g., PMP, CAPM, PRINCE2 Foundation) is a plus.
* Experience: 10+ years of progressive experience in project management, specifically within facilities, construction, or real estate sectors.
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