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National Express are recruiting an experienced Procurement Administrator to join the team, based at Head Office in Birmingham. The successful candidate will will be responsible for managing the end-to-end procurement process for IT hardware, software, and services, ensuring efficient and cost-effective acquisition in alignment with our IT budget and established procurement policies. This role requires strong attention to detail, excellent communication skills, and the ability to proactively manage procurement activities.
What You'll Do
Generation and processing of purchase orders (POs) accurately and in a timely manner
Tracking and management of PO statuses, ensuring timely delivery of goods and services
Maintain accurate records of all POs and related documentation
Request and collection of invoices from suppliers
Matching of invoices against POs and goods received notes (GRNs) to ensure accuracy
Resolve discrepancies between invoices, POs, and GRNs
Submit approved invoices for payment processing
Receive and verify deliveries of IT hardware, software, licenses and services
Generate and maintain accurate GRNs
Ensure accurate inventory records are maintained
Adhere to established procurement policies and procedures
Ensure compliance with internal controls and audit requirements
Identify and recommend improvements to the procurement process
Proactively monitor and manage IT procurement activities within the allocated budget
Provide regular updates on procurement spend against budget
Assist in the preparation of procurement reports and forecasts
Maintain effective communication and relationships with suppliers
Assist in resolving supplier queries and issues
Maintain organised and accurate procurement records
Ensure all documentation is readily accessible and auditable
Continuously improve the procurement process and ensure compliance with internal and external audit requirements
Support supplier contract renewals, requesting renewal quotes from suppliers and maximising value from supplier agreements
Support the Asset management process to ensure Assets are being managed, accounted for and optimised regularly
Set up new suppliers and ensure existing suppliers are aligned to the correct entities within the organisation
Book travel arrangements for the Technology team via the approved travel process and policy
What You'll Need
Proven experience in a procurement administration role, preferably within an IT environment
Strong understanding of procurement processes and best practices
Proficiency in using procurement software and ERP systems
Excellent attention to detail and accuracy
Strong organisational and time management skills
Excellent communication and interpersonal skills
Knowledge of IT hardware, software, licenses and services
What we offer in return for your hard work and commitment...
Free Bus & Coach travel for yourself on the National Express network
Complimentary coach travel for a Nominated Person or complimentary bus travel for a Spouse or Partner on the National Express network
Life Assurance
Company pension
Employee Assistance programme
Private online GP service
National Express is committed to creating an inclusive workplace that reflects the diverse communities we serve and we positively encourage applications from all sectors of the community.
We are a Disability Confident Committed employer and should you require any adjustments at any stage of the recruitment process please let us know.
We reserve the right to close this advert early if we receive a high volume of applications before the advertised closed date.
Things to Note...
At National Express, we are really proud of our health and safety record and as a result, we operate a Drugs and Alcohol Policy which is applicable to all employees.
As part of your initial assessment, we will complete Drug and Alcohol testing and you may be subject to random tests during your employment
* Birmingham, England, United Kingdom
Work experience
* Administrative
* Applications
Languages
* English
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Purchasing and Supply Chain
* Industries
Technology, Information and Internet
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