Recruitment & Onboarding Administrator - Fixed Term Contract (Yeovil)
Symphony Healthcare Services has a fantastic opportunity to join their small and friendly People Services team asa Recruitment and Onboarding Administrator, on a part-time, fixed term contract basis, working 20 hours per week for 12 months.
This role will include carrying out and coordinating all the necessary recruitment related activity for future Symphony employees, ensuring compliance with both the NHS EmploymentChecks Standards and the Care Quality Commission (CQC) standards.
Yourresponsibilities will include adding vacancies to the NHS Jobs website, processing candidates through allrelevant and necessary pre-employment checks and onboarding steps, maintainingcommunications with both the employee and recruiting managers, issuing contractsof employment and in-putting data on Symphony's pre-employmentplatform, Credentially.
Byjoining our team, you will play a crucial role in enhancing the employeeexperience and contributing to the continuous improvement of our recruitment,pre-employment, onboarding and people processes.
Youwill have a professional, calm and friendly approach to tasks and team work; andyou will be flexible and responsive to the needs of the team and Symphony.
The rate of pay is £13.68 per hour, with the options to join the NHS or NEST pension; plus many other employee benefits.
Interviews will be held at Symphony's head office in Yeovil on w/c 23 March 2026 with an anticipated start date of early May 2026.
Main duties of the job
* Support the full recruitment, pre-employment and on-boarding process for clinical and non-clinical roles, including:
* Managing the approval process for advertisements
* Monitoring and maintaining oversight of the recruitment inbox and respond to queries in a timely manner
* Using Canva to create and upload social media posts on platforms such as Facebook, LinkedIn, Instagram and local medical councils
* Manging the candidate experience by providing regular communications and updates on their onboarding progress
* Liaising with recruiting managers and provide regular communications and updates on their new recruits
* Inputting, updating and maintaining Symphonys onboarding and pre-employment platform, Credentially
* Initiating occupational health applications on the platform Fit4Jobs
* Monitoring certificates on our Disclosure and Barring (DBS) check partner, Matrix
* Use professional council (NMC / GMC / HPC) websites to check profession PINs
* Manage and maintain employees moving from Fit4Jobs to PAM, our occupational health provider.
* Issuing contracts of employment
* Input and maintenance of internal files, trackers and payroll spreadsheets
* Ensure all pre-employment checks are completed, in line with the NHS Employment Checks Standards
About us
Established in 2016, Symphony Healthcare Services (Symphony) provides NHS primary care provision across 21 sites within Somerset, linked to 14 general practice contracts. The organisation cares for approximately 132,000 patients and employs around 600 staff.
Symphony is a subsidiary of Somerset NHS Foundation Trust and manages its services through the support of a central team (including HR, finance, corporate and operational governance).
Providing NHS services is at the heart of what we do. Specifically, our vision is to be at the forefront of sustainable, high quality general practice, collaborating with our communities to improve experiences and health outcomes. We work closely with our practice teams to grow, enhance, and transform our services for the benefit of patients and staff.
Symphony welcomes applications from people of all backgrounds and underrepresented groups. When undertaking recruitment and selection for our services, Symphony is committed to equality opportunity for all.
Symphony offers an NHS or NEST Pension, a fantastic range of employee benefits and salary sacrifice schemes (see attached poster), along with flexible working from day of employment and an agile approach to hybrid working (where applicable).
We look forward to hearing from you and receiving your application.
Job responsibilities
Please read the attached job description in full before applying.
Person Specification
Qualifications
* Minimum of 3 GCSEs or equivalent qualifications which include a pass level in Maths and English
* NVQ Business Administration
* CIPD Level 3 or higher
Experience
* Administrative experience in a busy office environment
* Experience of working in an HR or recruitment department
* Experience of working in the NHS
* Experience of HR/recruitment systems
* Experience of using platforms such as Canva to create adverts
* Experience of using social media to create posts, attract candidate and promote businesses
Knowledge & Skills
* Microsoft Office (Word, Excel, Teams and Outlook)
* Numeracy Skills
* Strong organisational skills
* Able to work as part of a team
* Ability to work to deadlines
* Able to produce and collate information and maintain up-to-date and accurate records
* Knowledge of data protection requirements
* Knowledge of using NHS Jobs as a recruiter
* Knowledge / skills in using Canva
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Part-time,Flexible working,Home or remote working
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