Plymouth, South West England, PL2 2BG
Job Summary
Devonport Naval Base stands as the largest Naval Base in Europe, sprawling across a 650-acre site with an additional 15,000 acres of water space, and hosting a workforce of 12,000 individuals. Its core focus lies in providing essential deep maintenance services to the UK's submarine fleet, while also serving as the operational hub for frigates, amphibious ships, and the Royal Marines. Positioned as the nerve centre for the Royal Navy in the Southwest, Devonport Naval Base plays a pivotal role in supporting global operations and ensuring the delivery of the UK's defence policy by furnishing ships, submarines, personnel, and equipment. Its overarching mission is to meet the operational needs of the Naval Service and the UK's allies, extending its reach from the Southwest to a global scale. Within this base, Fleet Operational Standards and Training Ships (FOST(S)) operates as a lodger unit.
FOST(S) is responsible for training the ships of the Royal Navy, Royal Fleet Auxiliary, and international partners to prepare them to meet diverse operational challenges. Renowned globally for its expertise in Operational Sea Training (OST), FOST(S) sets the gold standard for maritime training excellence. Through a strategic focus on conducting intricate, live, multi-unit warfighting exercises, FOST(S) boasts a team of seasoned specialists underpinned by a robust safety framework, establishing itself as a leader in the field of maritime training.
These positions are advertised at 37 hours.
Job Description
As a Travel Coordinator you will book travel and accommodation for FOST personnel in the execution of their duties in a timely and efficient manner. You will be responsible for ensuring they arrive at their destination, home or abroad, refreshed, and able to expertly deliver training to the standards they are globally recognised for. This is a dynamic and fast paced role which will require the successful applicant to be able to continually prioritise their workload and manage change. There is a requirement for the post holder to participate in an on-call roster, which will attract an on call allowance, however this requirement is currently under review.
Responsibilities:
* Book Travel to assist FOST Staff in the execution of their duties. Ensure all travel is booked via the official process and on receipt of an approved BCF.
* Keep an accurate record of travel and accommodation expenses on the Budget Sheet and update with any changes.
* Produce cost comparison estimates of potential trips.
* Allocate Service vehicles on production of an approved BCF ensuring accurate completion of the FMT paperwork/licences has been uploaded to MyDRIVE
* Ensure Driver vehicle checks are completed and annotated on the FMT paperwork before issuing the vehicle.
* Issue fuel cards ensuring these are signed for by the Driver and returned when the vehicle is de-hired/returned.
* Create/Amend and Archive HRG and Clarity profiles for FOST personnel.
* Participate in a one in three duty roster to deal with out of hours travel emergencies.
As a Travel Coordinator you will book travel and accommodation for FOST personnel in the execution of their duties in a timely and efficient manner. You will be responsible for ensuring they arrive at their destination, home or abroad, refreshed, and able to expertly deliver training to the standards they are globally recognised for. This is a dynamic and fast paced role which will require the successful applicant to be able to continually prioritise their workload and manage change. There is a requirement for the post holder to participate in an on-call roster, which will attract an on call allowance, however this requirement is currently under review.
Responsibilities:
* Book Travel to assist FOST Staff in the execution of their duties. Ensure all travel is booked via the official process and on receipt of an approved BCF.
* Keep an accurate record of travel and accommodation expenses on the Budget Sheet and update with any changes.
* Produce cost comparison estimates of potential trips.
* Allocate Service vehicles on production of an approved BCF ensuring accurate completion of the FMT paperwork/licences has been uploaded to MyDRIVE
* Ensure Driver vehicle checks are completed and annotated on the FMT paperwork before issuing the vehicle.
* Issue fuel cards ensuring these are signed for by the Driver and returned when the vehicle is de-hired/returned.
* Create/Amend and Archive HRG and Clarity profiles for FOST personnel.
* Participate in a one in three duty roster to deal with out of hours travel emergencies.
Person specification
You will possess excellent communication skills, both verbal and in written format and be comfortable liaising with personnel at all levels.You will be highly organised with the ability to work well under pressure to ensure deadlines are met.
Behaviours
We'll assess you against these behaviours during the selection process:
* Delivering at Pace
* Leadership
* Making Effective Decisions
* Managing a Quality Service
* Working Together
We only ask for evidence of these behaviours on your application form:
* Delivering at Pace
* Leadership
Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
The Ministry of Defence (MOD) offers an exceptional platform for skill development through personal growth opportunities, alongside flexible working arrangements, generous annual leave, maternity allowances, and a competitive pension scheme. Recognising the importance of work-life balance, the MOD provides a range of on-site facilities including a gymnasium, tennis courts, a children's nursery, food outlets, a handy shop, and parking amenities.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 80% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide a CV to include job history, qualification details and previous skills and experience.
Candidates will also be required to provide a statement of suitability (no more than 500 words), that sets out their motivation for applying and shows how their skills and experience meet the requirements for the role.
At sift, candidates will be assessed against their CV, Statement of suitability and the following Success Profiles Behaviours:
* Leadership
* Delivering at Pace
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At interview, candidates will be assessed against the following Success Profiles Behaviours:
* Making Effective Decisions
* Managing a Quality Service
* Working Together
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
* Name : Abbi Lett
* Email : abbi.lett100@mod.gov.uk
Recruitment team
* Email : DBSCivPers-ResourcingTeam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk. #J-18808-Ljbffr