Role Purpose
The Executive Assistant will act as a trusted partner to the CEO and CFO providing high level executive and administrative support. The role requires exceptional organisational skills, discretion and the ability to operate in a fast‑paced environment. The EA will manage diaries, coordinate internal and external communications, prepare board‑level materials and ensure priorities are effectively managed whilst also managing the front‑of‑house reception duties and general office administration on behalf of the wider team based at our Stoke depot.
Key Responsibilities
Executive Support
* Provide comprehensive EA support to the CEO and CFO anticipating needs and proactively managing diaries and priorities.
* Complex diary management including scheduling internal / external meetings, site visits and travel arrangements (UK & international).
* Collate board agendas and board pack materials from multiple inputs and QC.
* Support with financial and business reporting coordinating input from multiple stakeholders.
* Maintain strict confidentiality on sensitive matters.
Governance & Business Support
* Organise and coordinate board meetings including agenda preparation and follow‑up on actions.
* Support preparation for leadership and strategic reviews ensuring executives are fully briefed.
* Maintain and update key business documents, trackers and registers (including compliance‑related).
* Collate information on the delivery and status updates on the business plan.
Communication & Stakeholder Management
* Act as the first point of contact for internal and external stakeholders on behalf of the CEO.
* Build effective relationships across the organisation and wider Group with key stakeholders of the C‑suite.
* Support internal communications ensuring key messages are cascaded effectively on behalf of the C‑suite and work with the internal comms partner to ensure wider reach.
Project & Administrative Support
* Support delivery of strategic projects and initiatives led by the CEO and CFO.
* Day‑to‑day office management duties of HQ office in Stoke.
* Provide administrative support to HR, Finance and wider leadership teams as required.
* Manage CEO expense claims and reporting.
* Champion process improvements to drive efficiency within the executive office.
Qualifications
Essential
* Proven experience as an Executive Assistant, PA or similar role supporting C‑suite executives.
* Strong organisational and time‑management skills with the ability to manage multiple priorities.
* Excellent written and verbal communication skills with attention to detail.
* Highly discreet with experience handling confidential and sensitive information.
* Confident in engaging with senior stakeholders and external partners.
* Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams / SharePoint).
* Resilient, adaptable and able to thrive in a fast‑paced dynamic environment.
Desirable
* Experience within Construction, Manufacturing or Engineering industries.
* Understanding of board‑level governance and reporting requirements.
* Project coordination or business support experience.
Additional Information
If you want to be part of our growing business we will reward you with:
What We Offer
* Competitive salary and benefits package.
* Opportunity to work alongside a high‑performing executive team.
* Career development and progression opportunities.
* Inclusive and supportive workplace culture.
* Pension.
* Health care provided by Health Shield.
Become part of a company that has led the road‑marking industry from our inception. Shape the future with WJ. Apply now!
WJ are a Disability Committed employer. If you need any reasonable adjustments during the application / recruitment process please reach out to us directly.
WJ is an Equal Opportunities employer and welcomes applications from all sections of the community.
We reserve the right to close this advertisement before any stated closing date should we receive a high volume of applications. Therefore we encourage candidates to apply as early as possible to avoid disappointment. All applications received prior to the closing date will be considered equally and the recruitment process will be conducted fairly and transparently.
Remote Work: No
Employment Type: Full‑time
Key Skills: Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft Powerpoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite
Experience: years
Vacancy: 1
#J-18808-Ljbffr