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Job Summary
The Administrator supports the team by providing reliable administration function to help ensure the smooth day-to-day running of the team and the overall programme.
Reporting
Key Responsibilities
* Daily, weekly & monthly reporting
* Client reporting
* Contractors reporting (if required)
* Team holiday, sickness monitoring/ approval via multiple spreadsheets
Manage All Relevant Systems Administration Including
* Set-up new starters on systems
* Remove leavers from the systems
* Coordinate the required systems training for users
General Administration
* Document formatting
* Monitoring Project email accounts
* Producing and formatting Excel spreadsheets
* General ad-hoc duties using MS Forms, Excel, Word & Power Point
* Update daily, weekly, monthly spreadsheets
* Troubleshooting project systems, liaise with document control and IT department if necessary
* Working with procurement to raise and manage requisitions
* Updating/ monitoring strategy
* Working with finance to create and monitor team budget
* Expenses for Team activities or meetings, not general personal expenses
* Organising team/ department events/ workshops
Proactively Assist The Team With Meeting Administration Including
* Booking meeting rooms
* Creating meeting agendas
* Regular Minute taking
* Co-ordinating workshops and sub-contractor meetings and collating & distributing packs
Technical Skills And Competencies
* Ability to use office software, such as word, excel, etc. Power BI desirable
* Able to work collaboratively as part of the Project Team
* Organised with a strong attention to detail
* Experience in internal customer focused roles
* Willing and able to act under own initiative
Dragados Values
* Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
* Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
* Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long term relationships based on mutual trust.
* Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
* Profitability: Ensuring our profitability as well as contributing value to the communities in which we operate as part of our sustainability agenda.
Department
Contract type: Permanent
Hours
Salary: Competitive
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