Job Responsibilities
1. Source and evaluate vendors mainly on non-food categories, including Operating Supplies & Equipment, Engineering spare parts, HVAC components, electrical/plumbing supplies, and FF&E.
2. Negotiate and manage annual service and maintenance contracts.
3. Carry out tender exercise relating to major purchases such as asset replacement, contract renewals, and refurbishment projects.
4. Preparing a comparative analysis of suppliers' quotes in a comparison summary for management’s approval.
5. Responsible end-to-end purchasing duties including generating Purchase Orders, creating article codes, and updating quotations for non-food and Engineering items.
6. Monitor and follow up closely on the status of product delivery to ensure smooth operation support.
7. Resolve discrepancies between the Purchase Order and physical delivery on pricing, quantity, or quality.
8. Drive procurement initiatives such as cost-control measures, vendor assessment, new product trials, and support the hotel’s green initiatives.
9. Conduct regular supplier performance reviews and promptly resolve service or quality issues.
10. Prepare procurement updates and monthly reports, and provide support to Finance team during month-end closing.
11. Mentor and provide guidance to junior purchasing staff.
12. Perform any assignment given by the Purchasing Manager as and when required.
Education and Work Experience
1. Possess minimum a Diploma in related field with at least 5 years of relevant working experience.
2. Strong analytical and negotiation skills.
3. Able to work independently in fast pace environment handling high volume transactions.
4. A great team player with proactive attitude.
5. Excellent communication and interpersonal skills, leadership and problem-solving skills.
6. Proficient in MS Excel, and experience with CheckSCM is an added advantage.
7. Prior procurement experience relating to Hotel Engineering or Facility Management is highly preferred.
#J-18808-Ljbffr