Job Title: FM Administrator Assistant
Location: HMP Altcourse
About the Role:
We are seeking a proactive and detail-oriented FM Administrator Assistant to support the Facilities team at HMP Altcourse.In this vital administrative role, you will help ensure the efficient running of the Maintenance Department through accurate record-keeping, diary management, and coordination with internal teams and external contractors.
Key Responsibilities:
Maintain training records, contractor documentation, and statutory certifications.
Manage maintenance diaries, holiday records, and contractor bookings.
Operate and update the CAFM system (Maximo) for asset management, PPMs, and reactive work.
Raise and track e-permits and purchase orders.
Provide general administrative support to the Facilities Management team, including minute taking and reporting.
Support colleagues and cover absences as needed.
What We’re Looking For:
Strong administrative and organisational skills with attention to detail.
Confident using Microsoft Word and Excel.
Excellent interpersonal and communication skills.
Experience working in a compliance or facilities environment is advantageous.
A team player who can work independently and adapt to changing priorities.
Ownership and Responsibility
Client & Customer Satisfaction
Innovation and Change
Teamwork and Knowledge Sharing
Working with Sodexo is more than a job; it’s a chance to be part of something greater.
You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way.
In addition, we offer20+ Sodexo benefits such as Sodexo retirement plan, discounts to over 1,900 brands to shop online, Gym discount to maintain a healthy lifestyle, a confidential 24/7 employee assistance programme providing independent support to overcome whenever life has its obstacles including emotional support, legal and financial advice.
For further details regarding our Sodexo benefits please see attached.
Ready to be part of something greater? Apply today!
About The Company
At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services .
We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds .
We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job .
Location HMP Altcourse, Brookfield Drive, Fazakerley, Liverpool, L9 7LH, United Kingdom
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