Overview
Join us at the Money and Pensions Service (MaPS) as the Health and Safety and Estates Manager, where your primary focus will be to champion and embed a robust culture of health and safety across the organisation and manage the estates and facilities function for our Bedford and London offices.
You will lead the development, implementation, and continuous improvement of our Health & Safety Management System, ensuring full compliance with UK regulations and best practice. A key part of your role will be to drive the health and safety strategy, ensuring all staff are trained, engaged, and compliant with essential procedures. You will oversee risk assessments, review incident reports, and chair the Health & Safety Committee to continually enhance our safety performance and workplace wellbeing.
In addition to your health and safety leadership, you will also manage the estates and facilities function for our Bedford and London offices, ensuring optimal operations and compliance. You will be responsible for managing lease arrangements, coordinating maintenance programmes, managing corporate contracts, and fostering positive relationships with internal and external stakeholders to deliver a colleague-focused facilities management function. You will also play a pivotal role in planning and coordinating office relocations, with a key focus on working closely with a consultant on our upcoming move to a new London office.
Crucially, this role includes direct line management of the Health & Safety Advisor and Office Administrator, supporting their development and ensuring the effective delivery of health and safety and facilities operations.
The successful candidate will be instrumental in driving efficiencies, proactively resolving issues, and ensuring compliance with all relevant health and safety legislation—contributing to a safe, productive, and positive work environment for all employees.
+ Develop, oversee, and continuously improve the Health & Safety Management System (H&S MS) to ensure compliance with UK regulations.
+ Establish and maintain the governance framework for health and safety reporting to People & Culture SLT, Executive Committee, and Audit Risk and Assurance Committee.
+ Lead the creation and execution of the health and safety strategy aligned with organisational goals.
+ Review existing policies, identify gaps, and lead the development of updated health and safety policies and procedures.
+ Drive the design and implementation of risk assessment programs, ensuring comprehensive coverage and effectiveness.
+ Establish and oversee mechanisms for monitoring, evaluation, and reporting of health and safety performance.
+ Review incident reports, near misses, and risk assessments to inform continuous improvement.
+ Chair the Health & Safety Committee, ensuring active participation and accountability among diverse stakeholders.
+ Promote a culture of safety, accountability, and shared responsibility across the organisation, including development and implementation of a communication strategy.
+ Approve and oversee the development of organisation-wide health and safety training programs in liaison with the Learning and Development team.
+ Ensure training effectiveness and that 100% of staff are trained in health and safety procedures.
+ Allocate resources effectively to support health and safety initiatives, including training, systems, and risk assessments.
+ Manage the lease and MOTO arrangements with the respective estate landlords to ensure terms and conditions are upheld and safe occupation of the workspaces.
+ To effectively manage the function's corporate contracts and internal service agreements, driving efficiencies and value through successful supplier management.
+ Manage the function's annual budget, inclusive of budget setting, monthly forecasting and reporting, and management of payments to suppliers in line with internal governance.
+ To coordinate and manage the delivery of an effective colleague-focused facilities management (FM) function for the organisation.
+ To deliver excellent customer service and engagement to a range of colleagues, suppliers and customers.
+ The role requires working at Bedford Borough Hall 2 days a week to help support the running of the day-to-day office with occasional travel to Caxton House as and when required.
+ Manage relations with the landlord's Facilities Management teams, or equivalent, to ensure their compliance with the agreed lease arrangements and issues are proactively resolved.
+ To procure and manage all contracts and supplier relations regarding health and safety, estates, and facilities management needs, in line with MaPS commercial governance.
+ Responsible for all building related matters (both directly and indirectly via third party suppliers) including space planning, facilities assets, utilities and property access (including staff, visitors, mail and goods delivery).
+ Inducting contractors into Safe Systems of Work by ensuring they comply with MaPS H&S policies and other legislative matters and in return providing them with H&S information relevant to their works.
+ Ensure that the organisation's workspaces meet statutory H&S requirements by effectively managing all associated risks issues and mitigating actions.
+ Responsible for strategic planning to upgrade and maintain workplace facilities, including a comprehensive audit of current conditions, programme of inspections and adherence to preventative and reactive maintenance programmes.
+ Respond appropriately and effectively to emergency or urgent function related issues.
+ Lead in the management of estate and facilities related projects and programmes, including office relocation and estate enhancement works.
+ Proactively manage relationships with both internal and external stakeholders, acting as the main point of contact for estates, facilities management and health and safety.
+ Line management and development of two direct line reports who are responsible for the delivery of health and safety and facilities operations.
Qualifications
* Extensive knowledge of UK health and safety regulations (e.g., HSE requirements, ISO 45001).
* Proven experience in developing and implementing Health & Safety Management Systems in complex organisational environments.
* Strong leadership skills with experience leading cross-functional teams and committees.
* Track record of managing health and safety compliance, audits, and incident investigations.
* Experience in risk assessment and hazard management across diverse operational settings.
* Excellent stakeholder engagement and communication skills to influence senior management and staff.
* Demonstrated ability to develop strategic plans and translate them into operational activities.
* Relevant professional qualification (e.g., NEBOSH Diploma, equivalent).
* Competent use of all standard MS Office applications
* Excellent written and verbal communication skills
* Experience of delivering a customer focused service
* Strong organisational, time management and planning skills
* Previous experience of delivering facilities and/or office management systems
* Experience in providing meeting room IT, AV equipment, printing and other related office-based technologies.
* Leadership and Influence - Ability to inspire and motivate others towards a strong health and safety culture.
* Decisiveness - Confident in making informed decisions, especially in high-pressure situations.
* Analytical Thinking - Strong problem-solving skills and the ability to analyse complex information critically.
* Communication Skills - Excellent verbal and written communication, capable of engaging stakeholders at all levels.
* Resilience and Adaptability - Ability to remain calm and effective when faced with challenges or organisational change.
* Integrity and Professionalism - Demonstrates high ethical standards and a commitment to organisational safety values.
* Collaborative Approach - Works effectively across teams and promotes shared responsibility for health and safety.
* Proactive and Forward-thinking - Anticipates issues and implements preventative measures proactively.
* Successful candidates must undergo a criminal record check.
* People working with government assets must complete baseline personnel security standard checks.
The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.
At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We are looking for people who align themselves with our values:
* Caring - We care about our colleagues and the people whose lives we are here to transform.
* Connecting - We will transform lives through our ability to make positive connections.
* Transforming - We are committed to transforming lives and making a positive societal impact.
Our Inclusive Working Environment
We are committed to attracting people of all backgrounds and promoting inclusion, equity, and belonging. We want colleagues to bring their whole selves to work. Our networks encompass LGBTQ+, neurodiversity, women’s health, men’s health, ethnicity, and diversity.
Alongside your salary of £54,000, MaPS contributes £15,643 towards you being a member of the Civil Service Defined Benefit Pension scheme. This role offers the opportunity to develop your career in a Cloud-only environment with a high level of technical freedom, working with other highly technical engineers as well as the following benefits:
* Generous Annual Leave - 30 days plus Bank Holidays
* Pension scheme - contributions matched 2 to 1 (up to 10% of your salary)
* Interest-free loan for season tickets for buses and trains
* Cycle to work Scheme
* Subsidised eye tests & flu jabs
* Life assurance scheme
* Give as you earn scheme
* Employee assistance programme (EAP)
* PAM Assist and PAM Life scheme (Wellbeing)
* Enhanced family and sick pay
* Paid volunteering (2 days a year)
* Recognition Scheme
* Discounts portal to numerous retailers
Flexible Working
MaPS supports a hybrid working model with a minimum of 2 days in the office per week. The headquarters in Bedford is the contractual place of work. Any opportunities for hybrid working will be discussed prior to taking up the post.
Career Development
MaPS supports career development and follows Civil Service Commissioner recruitment principles, including participation in a full, open, and fair process.
Reserve List
If you are successful at interview, a reserve list will be held for up to 6 months for same criteria vacancies.
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