Join to apply for the Senior Executive Assistant role at Heriot-Watt University
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Join to apply for the Senior Executive Assistant role at Heriot-Watt University
Role Summary
Grade 6, £31,236 - £36,636 per annum. 35 hours per week, Monday – Friday. Full time in office with hybrid flexibility (max 2 days home per week). 33 days annual leave plus 9 university closed days.
Purpose of Role
Senior Executive Assistant to provide high‑quality support to two members of the University Executive and members of the Executive team. Act as the point of contact for the Deputy Principals (DP) and support other Executive Assistants and Admin Assistants.
Key Duties & Responsibilities
* Diary management, email prioritisation, meeting coordination and travel arrangements.
* Securely manage travel, expenses and departmental purchase card authorisations.
* Draft meeting notes, circulate to relevant people within tight deadlines.
* Support team collaboration, coordinate work to meet deadlines.
* Respond to internal and external contacts seeking information or service.
* Provide positive university image with responsive and prompt responses.
* Lead user of ERP, Office 365 and Admin Control – provide advice & guidance on processes.
* Contribute to decision making by providing relevant information and opinions.
* Plan, prioritise and organise own work and team objectives.
* Solve standard day‑to‑day problems proactively.
Essential Criteria
* First degree level or equivalent practical experience.
* Experience supporting senior level management in a fast‑paced environment.
* Demonstrable team management experience – strong people management skills.
* Proficient use of Office 365 and other IT packages.
* High attention to detail and accuracy; team working and effectiveness.
* Well‑developed interpersonal skills.
* Ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment.
* Professional and proactive approach.
Desirable Criteria
* Experience working in the Higher Education sector.
How To Apply
Applications can be submitted up to midnight (UK time) on Sunday 2nd November 2025. Submit CV & covering letter via the Heriot‑Watt online recruitment.
We welcome and will consider flexible working patterns e.g., part‑time working and job share options.
Heriot‑Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
Heriot‑Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from under‑represented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award‑winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/.
Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot‑Watt University.
About Heriot‑Watt University
At Heriot‑Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot‑Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well‑being and inclusiveness at the heart of our global community.
Seniority level
* Mid‑Senior level
Employment type
* Full‑time
Job function
* Administrative
Industries
* Higher Education
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