Job Title: Office Administration Manager
Location: Oxford
Job Purpose
The Office Administration Manager is responsible for overseeing the day-to-day administrative operations across multiple sites. This role involves managing and developing a team of administrative staff, ensuring efficient office and reception services, maintaining accurate records, and supporting operational processes to deliver high standards of service and professionalism.
Working Conditions
* Office-based role across multiple sites
* Flexibility to provide cover during staff absence or peak periods
* Occasional involvement in events, meetings, or other organisational activities
Key Responsibilities
* Lead, supervise, and develop a team of administrative staff
* Ensure smooth day-to-day office operations and maintain a professional reception environment
* Manage communications, record-keeping, and data management using appropriate systems
* Coordinate staff cover, scheduling, and operational adjustments as needed
* Oversee health and safety compliance and daily site checks
* Manage procurement, including purchase orders, deliveries, and office supplies
* Support training, development, and performance management of administrative staff
* Assist senior management with projects, reporting, and budget monitoring
* Ensure high-quality reprographic and document production for staff and events
Person Specification / Requirements
* Proven experience in administrative management or office leadership
* Experience within the education sector will be considered advantageous
* Strong organisational, time-management, and problem-solving skills
* Excellent communication and interpersonal abilities
* Ability to prioritise tasks and manage a busy workload effectively
* Professional, reliable, and able to maintain confidentiality
* Commitment to continuous improvement and staff development
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