About the Role
An exciting opportunity to be part of a major office relocation and site implementation project within the Government Sector. This role offers hands-on exposure to project coordination, facilities management, procurement administration, asset management, and stakeholder engagement.
The successful candidate will work closely with internal stakeholders, vendors, consultants, and contractors to support the planning, implementation, and operational readiness of a new office/site.
This is a 1-year contract.
Key Responsibilities
Project Coordination & New Site Implementation
* Support the planning, design, and implementation of a new office/site.
* Assist in the preparation and administration of Invitation to Tender (ITT) documentation for design and build works.
* Coordinate with internal stakeholders, consultants, vendors, and contractors throughout the project lifecycle.
* Track project timelines, submissions, deliverables, and key milestones.
* Maintain project records and ensure proper documentation management.
Asset & Inventory Management
* Support asset inventory reviews, write-off, disposal, and transfer activities.
* Assist in determining assets and equipment to be relocated to the new office.
* Maintain accurate inventory and asset records.
* Coordinate asset movement and handover processes.
Procurement, Vendor & Facilities Administration
* Liaise with vendors and contractors on project requirements and operational matters.
* Support procurement and contract administration activities.
* Monitor project progress and follow up on outstanding actions.
* Assist in coordinating facilities‑related works to ensure project readiness.
Office Relocation & Operational Readiness
* Coordinate reinstatement, relocation, and move‑in activities.
* Support logistics planning and execution for office relocation.
* Assist with site inspections and operational readiness assessments.
* Ensure smooth handover and transition to the new workplace.
Requirements
* Diploma or Degree in Facilities Management, Estate Management, Business Administration, Project Management, Building Management, Real Estate, Logistics, Operations Management, or a related discipline.
* Experience in project coordination, facilities management, procurement administration, contract administration, logistics, operations, or office management will be advantageous.
* Familiarity with government procurement processes (GeBIZ) and ITT preparation is an advantage.
* Knowledge of lease administration or tenancy management will be beneficial.
* Strong organisational, coordination, and stakeholder management skills.
* Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
* Able to manage multiple priorities and work effectively in a fast‑paced environment.
Why Join This Opportunity
* Gain valuable exposure to a large‑scale government office relocation and site implementation project.
* Develop experience in project coordination, facilities management, procurement, and asset management.
* Work with diverse stakeholders across government, vendors, and contractors.
* Build a strong foundation for careers in project management, facilities management, operations, and administration.
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