1. Managing the update of sales releases, reservations, exchanges, completions and cancellations and Optional Extras
2. Circulating and electronic filing of all paperwork in relation to Plot sales
3. Update daily, weekly and monthly Sales Reports including Visitors, Part Exchange and HTB etc.
4. Preparation of Completion Statements and issuing to all relevant parties.
5. Coordinating and ordering uniform and PPE for the department.
6. Managing Lone Worker Devices administration for Sales Advisors.
7. Providing secretarial and administration support to the Sales Director and wider team
8. Arranging cheque payments and administering refunds
9. Checking Plot Contracts as and when received and distributing for signature, as necessary.
10. Managing corporate hospitality events to include bookings, timetables, invitations, costings etc. as directed.
11. Managing FORTE and checking of Invoices.
12. Providing reception cover secretarial support to other departments as required
13. Undertaking any additional tasks as may reasonably be required from time to time including the following:Management of Sales Rota and Annual LeaveCollating and administering Sales Advisors Mileage and Expense Claim Forms on a monthly basis.Preparation and land research for NSSA Packs and Excel Land Reports.Production of CACI Reports and Rightmove Best Price Guides. Researching schooling and local amenities for coming soon developments and researching house prices sold and competitor availability.Administration of customer selections and entering them into the data baseGenerating and issuing orders to contractorsConfirming initial set up of sales lines for coming soon developments (i.e. BT connections/PC requirements/Sales Offices etc.).Ordering and management of Welcome Gifts
ESSENTIAL SKILLS / ATTRIBUTES
14. Experience of working in a similar role.
15. Experience in website content management systems.
16. Educated to A Level standard or equivalent.
17. Good time management and ability to manage own workload.
18. Computer literate, specifically in Microsoft Office packages and databases.
19. Excellent attention to detail.
20. Ability to make decisions and use own initiative.
21. An interest in new homes.
Our people are what set us apart. At Bloor Homes, you’ll be part of a dedicated and collaborative team that supports your growth and success so if our Sales Secretary role sounds like the perfect next step for you, please click 'Apply now' and join us in building more than just homes—build your future.
22. Job Description
23. Person Specification