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Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms, established in 1884, with more than 1,000 lawyers and offices worldwide. The firm provides coordinated legal advice and transactional capability to clients around the globe, with its headquarters in New York and London offices.
Description / Job Summary
The role of the Events Assistant will support the Events Team in planning and delivering the London office events program, achieving internal, marketing and business development objectives.
Responsibilities / Duties
* Support the Events Team with the administrative aspects of planning, managing and running the firm’s events program.
* Handle event logistics throughout the lifecycle, including researching venues, conducting site visits, sourcing entertainment, collaborating with the graphics team to design and send invitations through e‑marketing, chasing and collating responses, preparing pre‑event material such as name badges, place cards, table plans and confirming final details with relevant parties.
* Run small internal office events overseen by the Events Coordinator.
* Be present onsite at events to ensure high quality and smooth running, including events outside normal office hours.
* Maintain up‑to‑date process documents and event templates.
* Maintain inventory of promotional items and other marketing‑related items.
* Update and maintain the events calendar.
* Monitor the London Events inbox and act where necessary.
* Upload event guest lists into One Place (CRM system).
* Raise invoices and process expenses.
* Stay abreast of competitor activity, new event industry developments and maintain external supplier relationships.
* Support business‑development projects and other firm initiatives as needed.
* Perform other administrative tasks supporting the events team.
Required Skills
* 1+ years’ experience working in a professional environment.
* Meticulous attention to detail.
* Ability to work independently and collaboratively in a highly competitive and demanding environment.
* Strong written and verbal communication skills and excellent research and analytical skills.
* Outstanding administrative skills.
* Ability to multi‑task.
* Exceptional standard of delivery and service.
* Ability to work under pressure and meet tight time frames.
* Active learner who seeks to learn from others.
* Innovative and creative thinking.
Equal Opportunities
Simpson Thacher is committed to being a firm where everyone can reach their full potential, irrespective of background, identity or circumstances. We recognise that to be successful we need to attract, retain and develop diverse talent at all levels. This means recruiting from the widest possible pool of talent and fostering a collegial environment that maximises collaboration and empowers everyone to bring their whole selves to work. If we can accommodate you to participate fully in the recruitment or interview process, please let us know by emailing londonrecruiting@stblaw.com.
Employment Type
Full‑time
Seniority Level
Entry level
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