Modern Apprentice - Registration Administrative Officer Grade: Administration Officer (AO) Salary: £27,617 - £30,181 Pension: 28.97% of salary (RoS contribution) Annual leave: 38 days annual holiday, increasing to 42 days with length of service. Duration: Permanent. Working Pattern: 35 hours per week. We are a flexible employer and will consider a variety of working patterns or part time working on a case-by-case basis, depending on the role and departmental requirements. Location: Office based in Meadowbank House, Edinburgh (EH8 7AU). Department: Registration (Various) Directorate: Registration Role Reports to: Registration Team Leader Start date: Monday 12th January 2026 Advert Closing date: Sunday 19th October 2025 at 23:59pm Number of vacancies: 15 Kickstart your career with a Modern Apprenticeship at Registers of Scotland. Are you curious, ambitious, and ready to put your career on the map? Do you ask questions, challenge the norm, and want to make a real impact? If you're aged 16–24 and looking to earn while you learn, our Modern Apprenticeship in Business and Administration (SCQF Level 6) could be the perfect fit. We’re committed to building a workforce that reflects the diversity of Scotland and encourages innovation through inclusion. About Registers of Scotland (RoS) Registers of Scotland is a world-leading pioneer in land and property registration. We hold the answer to the question, "Who owns Scotland?" We're a modern, digital organisation and our success relies on building a diverse team of dedicated, skilled and motivated people. What you’ll learn? As part of this role, you’ll complete the Modern Apprenticeship in Business and Administration (SCQF Level 6)- an excellent way to build your skills and confidence while working. This will be delivered by Limelight Careers. The apprenticeship covers essential areas such as developing your own performance, supporting work practices, and communicating effectively in a business environment. You’ll work with RoS to select additional modules that match your interests and the business needs, including options like designing and producing business documents, solving business problems, collaborating and providing support, planning and organising meetings, analysing and reporting data, delivering customer service, and using digital communications. Assessment is based on real workplace tasks, so everything you do on the job helps you achieve your qualification. This is ideal for anyone keen to grow in an admin role and take on more responsibility, with opportunities to progress to higher-level qualifications as your career develops Please note: If you are applying on a part-time basis, you are required to do a minimum of 30 hours per week as this role combines work and studies. What you will be doing? As a Registration Administrative Officer, you’ll be at the heart of our operations. You’ll play an important role in maintaining the integrity and accuracy of Scotland’s land and property records. Every task you complete helps you work towards your qualification- no exams, just real-world experience. On a typical day you will… Review and validate incoming registration applications to ensure compliance with statutory and RoS requirements. Process applications using internal electronic finance and case management systems. Analyse submitted documents to determine the extent and legal boundaries of land/property. Accurately link land/property extents to Ordnance Survey data and map them on our digital systems. Create and update cadastral units and property descriptions within the land registration system. Check and act on information from the Register of Inhibitions. Refer cases appropriately to colleagues, both verbally and in writing. Return incomplete or incorrect applications to customers, with clear guidance. Enter and verify accurate information on the registration systems. Respond to queries from internal and external stakeholders, ensuring all responses follow RoS procedures and standards. This job is for you if you want… Work with purpose: working for the people of Scotland to set the bar for land and property registration worldwide. Benefits: enjoy pay progression, pension contributions of up to 28.97%, up to a year’s parental leave, and 38 days annual holiday, increasing to 42 days with length of service. Investment in professional development: we invest in all our people so that they have the right skills to be productive and confident in their job. Diversity and Inclusion: We are an ‘Investor in People’ and a ‘Disability Confident’ employer. We are inclusive, stronger together, and committed to putting our people first. Positive work culture: RoS is an agile, digital organisation using leading-edge technology. Colleagues understand their role in achieving our strategy and have the autonomy to deliver. To learn more about RoS and what we offer visit our careers pages or watch this short video. Essential Criteria – Skills and Attributes for Success Technical We will assess you against the following technical skills during the application process Hold a Nat 4 in Maths and English or GCSE equivalent, graded 3-1 (previously D-G). Behaviours At application stage, you will be scored against the bolded Behaviours and against the lead behaviour (Working Together) and remaining behaviour (Making Effective Decisions) for the assessment: Working Together (Lead behaviour)- Build effective working relationships with colleagues to support mutual goals. Communicating and Influencing- Communicate clearly and effectively with a range of audiences. Managing a Quality Service - Deliver a quality service to customers while continuously improving performance. Making Effective Decisions - Use sound judgement, evidence and knowledge to make accurate and timely decisions. Stage one – How to apply To apply, click on 'Apply now' and complete the online application form. You will need to submit: Confirmation of holding a Nat 4 in Maths and English or GCSE equivalent, graded 3-1 (previously D-G). Please note this will be verified as part of the pre-boarding process. Provide answers to the following questions (max words per answer) which relate to each behaviour for the role. Please use the STAR method (Situation, Task, Action, Result) in your examples. Your examples do not have to be work related. You can demonstrate using situations during school/ further education, work experience or employment, community projects, hobbies/interests or personal achievements. Working together (Lead Behaviour): Can you describe a specific instance where you collaborated with a team to achieve a common goal? What was your role, and how did your contributions help the team succeed? (max. 300 words) Communicating and influencing: Provide an example of a time when you clearly communicated/presented information to another person or group? How did you ensure the information was clear or how did you check everyone understood the information? (max. 300 words) Managing a quality service: Provide an example when you have had to deliver an assignment or piece of work which was of high qualit y? How did you ensure the quality of your work met or exceeded expectations? What steps did you take to manage and maintain this level of quality? (max. 300 words) Please note: If we receive a high volume of applications, we may complete an initial sift on Working together. We reserve the right to invite candidates to participate in a telephone interview prior to being further assessed. We would strongly recommend that your statement is written in the STAR format (Situation, Task, Action & Result) and suggest preparing your answers using software such as MS Word or Google Docs, and then uploading the file. We strongly advise you review our policy on responsible use of AI in the application process. RoS may check answers with an AI detection tool and will contact you for a pre-screening call to verify your responses. Applications and appointments are subject to a strict merit-based assessment process, in line with the Civil Service Recruitment Principles. Stage two – Online test We will send out an administrative dilemmas test which will be sent to you on Monday 20th October by a third-party provider, this will need completed by 23.59pm on Sunday 26th October 2025. Stage three – Assessment If successful at application stage, you will be invited to an in-person assessment ( in our Meadowbank House office in Edinburgh) which will include the following: Behaviour and Strength based interview Group exercise Modern apprenticeship information webinar We hosted a webinar about the Modern apprenticeship, RoS and how to apply. A recording will be on our website from Monday 13th October. Information on Success Profiles For further information on success profiles (which shape the behaviours being assessed), please click here. Recruitment Timetable Closing date: Sunday 19th October 2025 (23:59pm) Online test: Monday 20th October 2025 Online test completed: Sunday 26th October 2025 (23:59pm) Application sift: Monday 27th October 2025 Invites to assessment: Monday 3rd November 2025 Interviews: Monday 10th and Monday 17th November 2025 Results: Monday 24th November 2025 Candidates start: Monday 12th January 2026 Please note: due to the format of the assessment, if you can’t attend an assessment date then we will unfortunately not be able to reschedule. * Please note dates may be subject to change. Feedback Feedback will only be provided if you progress to interview stage. Reserve List In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months. Eligibility- Nationality and immigration status In general, only nationals from the following countries (and associations of countries) are eligible for employment in the Civil Service: the United Kingdom, the Republic of Ireland, and the Commonwealth. EU nationals (with settled or pre-settled status), certain EEA nationals, Swiss and Turkish nationals are also eligible for employment. Detailed provisions on determining eligibility on the grounds of nationality and, where relevant, immigration status can be reviewed here. Security Successful candidates must undergo a Basic Disclosure Scotland check. Individuals working with government assets must complete baseline personnel security standard checks. Equality, diversity and inclusion As a proud member of the Disability Confident Scheme, we welcome applications from disabled candidates. RoS is a diverse and inclusive workplace, and we want to help you demonstrate your full potential whatever type of selection process is used. To learn more please see our EDI strategy. As part of the application process, we would like to invite you to please complete our diversity monitoring form. This information is not shared with recruitment panels. If you require any adjustments to our recruitment process, please let us know via talent@ros.gov.uk. Please see this page for more information on adjustments. Further information For further information relating to RoS, including: Additional details on pay & benefits The Civil Service Code Complaints process Use of AI in the application/recruitment process, Please view our additional information page online. If you have any questions, please email talent@ros.gov.uk