Reporting to Health & Safety Manager / SHEQ Manager
Job Purpose
The Health & Safety Administrator will provide essential administrative and coordination support to ensure the effective implementation, monitoring, and continual improvement of health, safety, and welfare standards across construction projects. The role supports compliance with UK health and safety legislation, company policies, and industry best practice.
Key Responsibilities
Health & Safety Administration
Maintain accurate and up-to-date health and safety records, including training, inductions, certifications, and competency matrices
Administer site inductions and onboarding documentation for employees, subcontractors, and visitors
Support the compilation, review, and distribution of RAMS (Risk Assessments and Method Statements)
Manage health & safety documentation systems (electronic and paper‐based)
Compliance & Monitoring
Assist with ensuring compliance with the Health and Safety at Work Act, CDM Regulations 2015, and relevant HSE guidance
Log, track, and follow up on incidents, near misses, and accident reports
Support investigation documentation and corrective actions
Maintain registers for PPE, plant, equipment, and inspections
Reporting & Communication
Prepare health & safety reports, statistics, and dashboards for management
Track and monitor site audits, inspections, and non-conformance
Liaise with site teams, subcontractors, and external consultants on safety documentation
Support client and principal contractor health & safety requirements
Training & Awareness
Coordinate health & safety training courses, qualifications, and renewals
Monitor expiry dates for CSCS cards, plant tickets, medicals, and other relevant certifications
Support toolbox talks and safety briefings with records and materials
General Support
Provide administrative support to the Health & Safety team
Assist with preparation for audits, site inspections, and HSE visits
Carry out general office and document control duties as required
Skills & Competencies
Essential
Strong organisational and administrative skills
High attention to detail and accuracy
Good working knowledge of Microsoft Office (Word, Excel, Outlook)
Ability to manage multiple tasks and deadlines
Confident communication skills, both written and verbal
Desirable
Previous experience in construction or a health & safety role
Familiarity with CDM 2015 regulations
Experience using document management systems or SHEQ software
What you need to do now
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