We are looking for a Compliance Administrator to join Team OB in our Support Office.
As the Compliance Administrator at OB, you will be responsible for supporting the maintenance of H&S and compliance systems across both stores and Support Offices (SO) and Warehouses.
You will play a critical part in projects aimed at developing new H&S systems, improving OBs compliance within legal requirements, and providing industry best practice.
You will work as part of the Facilities and wider Operations team and collaborate with all stores and SO departments..
This is an ideal opportunity to receive on the job H&S and Compliance training along with attending a variety of internal and external training courses.
Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.
More about the role
An OB Compliance Administrator will:
Coordinate and audit mandatory and statutory compliance reports and documents for store and SO risk assessments
Completing the monthly theft & Accident, incident and miss reports
Keeping 360learning up to date
Collate new store opening documentation
Assist in the gathering and submission of compliance data for submissions e.g., energy, waste, water, packaging, WEEE, and plastic tax
Manage the compliance of licenses and certifications, including issuing of documentation, and reviewing changes, e.g., food safety, alcohol, and waste carrier
Assist with office and warehouse H&S walk rounds and reporting issues
Maintain policies and document register
Complete COSHH assessments and auditing management system
Book and manage training of first aid and fire marshals, replenishment of first aid boxes and updating H&S boards
Document control of Contractor RAMS and permits
Provide basic guidance on matters of H&S to stores and SO teams
Support with admin tasks across the wider facilities team were necessary
Assist the Health & Safety team in the development of company H&S policies, procedures & other associated documents
Assist in the production of procedures and training manuals for all stores & SO
Assist other members of the Facilities Team when required
Take minutes on meetings involving the Health & Safety
Assist the H&S Advisor with administrative support
Some travel and assistance with field visits may be required
Bonas Benefits:
Generous employee discount up to 50% off all OB products
Free access to our 24 hour employee assistance programme with Care First offering financial, emotional and vocational support
Flexible holiday 30 days (including bank holidays) increasing to 35 days with length of service
Annual discretionary profit related bonus scheme
Free membership for our Westfield Health Cash Plan or Private Medical
Auto-enrolment into our pension plan
Free access to our onsite gym
Cycle to work scheme
Refer a Friend incentive
Quarterly free lunch
Enhanced maternity, paternity, adoption and shared parental leave
Equity, Diversity and Inclusivity Voice network and EDI team
Mental Health First Aider support
Education and support through 360L eLearning platform
What we look for:
Intermediate-level knowledge of Microsoft Office software, especially Word, Excel and Outlook
Previous administrative experience in a health & safety or facilities team desirable
IOSH Working Safely certification desirable
Excellent verbal and written communication skills
Ability to absorb new information, including H&S legislation & industry guidance
Solution orientated, always looking to solve problems efficiently
Work with flexibility and adaptability
Self-motivated and able to work autonomously when required
Desire to work within a health and safety role and the willingness to learn and attend training courses
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