The Role
As the Waddington Site and Project Administrator, you’ll drive operational excellence by providing robust administrative support, secure information management and seamless coordination across projects and stakeholders.
Day-to-day, you’ll support office operations and project delivery by managing information and documentation, coordinating meetings and site activities, monitoring shared mailboxes and ensuring the secure handling of materials and assets.
Your responsibilities will include:
1. Managing classified materials and ensuring secure handling, storage, and disposal processes
2. Creating and maintaining SharePoint sites, including document control and version management
3. Organising and facilitating meetings, site visits, and stakeholder engagements
4. Monitoring project mailboxes and distributing communications effectively
5. Supporting procurement activities, including raising and tracking purchase orders
6. Producing reports and providing administrative support to projects and site operations
Essential experience of the Waddington Site and Project Administrator:
7. Proven experience in administrative support within a project or office environment
8. Strong organisational and multitasking skills with the ability to prioritise effectively
9. Ability to communicate confidently with a range of stakeholders including senior personnel
10. Experience managing confidential or sensitive information with attention to detail
11. Competence in Microsoft Office applications including Word, Excel and Outlook
12. Working knowledge of SharePoint and document management systems
Essential qualifications for the Waddington Site and Project Administrator:
13. Qualified to GCSE level or equivalent
14. Level 3 business administration qualification or equivalent experience
We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.
This role is 37 hours per week based onsite at our RAF Waddington location.
Why Join QinetiQ?
As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.
As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experiences enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture.
Our Benefits
15. Matched contribution pension scheme, with life assurance
16. Generous holiday allowance, with the option to purchase additional days
17. Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
18. Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
19. We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
20. Volunteering Opportunities - helping charities and local community
Our Recruitment Process:
We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels valued, heard and supported. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.
Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which means factors such as nationality or previous nationalities may affect the roles that you can be employed in.
Multi-Site
QinetiQ operates state-of-the-art facilities across the UK that focus on defence, security and technology innovation. These facilities enable QinetiQ to conduct a wide range of research, testing and development activities that support both military and civilian applications helping to advance technology and support national security.
#LI-HT1